Beth Israel Lahey Health
Salary
$25 - $34 / HOUR
The Administrative Coordinator supports the ObGyn Department by coordinating administrative work, projects, and staff, providing direct support to three Directors and three Vice Chairs. Essential duties include managing calendars, processing reimbursements, screening calls, scheduling complex appointments, and preparing materials for committees and high-profile events.
A High School diploma or GED is required, though an Associate's degree is preferred, along with 3-5 years of related work experience. Candidates must possess advanced skills in Microsoft applications like Outlook, Word, Excel, and PowerPoint, and demonstrate strong competencies in decision making, problem solving, and written and oral communication in English.
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Coordinator will support the ObGyn Department at BIDMC in Longwood area of Boston, MA. This role is part of the department’s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance. This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Essential Responsibilities: Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work. Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department. Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager. Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations. Completes department-specific responsibilities which are documented at the local level. Required Qualifications: High School diploma or GED required. Associate's degree preferred. 3-5 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
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