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Administrative Coordinator - Care Management - Regular part time

Quick overview

The Administrative Coordinator provides administrative, scheduling, and customer service support to ensure quality, efficient, and cost-effective services. This role includes facilitating payroll processes, maintaining databases, and participating in project management activities.

Requirements summary

An associate degree or equivalent combination of education and experience is required, along with two years of experience in data collection and analysis or advanced secretarial support. Advanced computer skills and excellent communication and organizational skills are also necessary.

associate degreeTechnical SupportCustomer ServiceOrganizational SkillsConfidentialityCommunication SkillsProblem SolvingProject ManagementSchedulingData AnalysisMicrosoft OfficeAdministrative SupportDatabase ManagementData CollectionPayroll ProcessesTact and Diplomacy

Job description

Employment Status

Part time
Shift:
Day (United
States of
America)
Facility: 1906
Belleview
Ave
SE -
Roanoke
Requisition
Number: R156102 Administrative Coordinator - Care Management -
Regular part time (Open)
How
You’ll
Help
Transform
Healthcare:
Regular part time - 30 hours per week:
Monday -
Friday, 9am - 3:30pm The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services.
Performs significant job responsibilities: Serves as a resource for leadership and other members of the department. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed. Facilitates payroll processes for staff using KRONOS. Tracks staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives. Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance if applicable. Maintains databases and files, and effectively communicates with management team and other stakeholders. Participates in project management activities as assigned, including provision of clerical duties or higher-level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events. Provides technical support. Utilizes computer skills to create and maintain department records, such as databases, spreadsheet files, PowerPoint presentations, QM data, and graphs. Ensures accuracy, production, and distribution. Collaborates with the data analyst on specialized projects to meet project deadlines. Composes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports. Prepares monthly reports and assists in maintenance of contract files or other documents. Keeps files and reports in a confidential manner. Possess excellent customer service and communication skills to work in a highly dynamic environment. Communicates with management, clinical staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy.

Benefits

Paid Time Off
Employer Funded Pension Plan
Onsite Fitness Studios
Continued Education and Training
Discounts on Childcare
Comprehensive Medical, Dental, & Vision Benefits

DANA
JOHNSON
Recruiter
Email: dejohnson@carilionclinic.org For more information, contact the HR Service Center at 1-800-599-2537.
Carilion
Clinic is an
Equal
Opportunity
Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact
Carilion
HR
Service
Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.
For more information on
E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself.
Below are benefits available to you when you join
Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training In our workplace, we're devoted to the success of our employees. No matter where you are in your career, we will help you continue to learn, grow, and share your knowledge with others. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. Join an organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, fully dedicated, and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, and multi-specialty physician practices spanning southwestern Virginia. Join us and begin your career in a place where every day is a new adventure of creating the future of health care.

Administrative Coordinator - Care Management - Regular part time

Quick overview

Requirements summary

Job description

Employment Status

Benefits

Experience

Minimum Qualifications

Recruiter

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