Job detail

Radiation Medical Services Administrative Assistant

The US Oncology Network

#Scheduling #Office Equipment #Correspondence #Physician Support #Travel Arrangements #Office Supplies #Radiation Oncology #On-Call Schedule

Quick overview

The role involves managing communications by taking and receiving accurate phone messages for physicians and personnel, and drafting correspondence promptly. Responsibilities also include coordinating appointments, meetings, travel, and maintaining essential physician documentation like licenses and certifications.

Requirements summary

Candidates must possess a high school diploma or equivalent, with an Associate's degree in business administration or secretarial studies being preferred. A minimum of three years of secretarial experience is required, and prior medical office experience is strongly preferred.

high schoolassociate degreeFile MaintenanceKeyboardingCalculator OperationPhone EtiquetteTravel ArrangementsSchedule CoordinationTelephone OperationAppointment CoordinationExpense ReportingCorrespondence DraftingPhotocopyingCertification MaintenanceLicensure MaintenanceOffice Supply OrderingCurriculum Vitae Maintenance

Job description

Overview

Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has an exciting opportunity for a Medical Secretary in our Radiation office in Norfolk. ***Please take this quick survey once you've submitted your resume to complete the application process: Medical Administrative Assistant Survey

****If you have completed the survey before, even if for another position, please do not take it again***

Responsibilities

Takes and receives phone messages for physicians and other practice personnel. Answers calls promptly and records messages accurately. Prepares documents for meetings, projects, or reports Drafts correspondence and documents within requested timeframe Assists in the coordination of appointments, meetings, travel arrangements and other business activities for the physicians Completes physicians' expense reports May handle incoming and outgoing mail Maintains and updates physicians medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae Coordinates physician monthly on-call schedule Orders office supplies Maintains files and office equipment

Qualifications

High school diploma or equivalent Associates degree in business administration or secretarial program preferred Minimum three years' secretarial experience required Medical office experience strongly preferred PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires prolonged sitting, some bending, stooping and stretching.
Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
Requires normal range of hearing and vision correctable to 20/20.
Requires occasional lifting of up to 30 pounds.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment.