Unit Coordinator - Whittier Rehabilitation Hospital

Whittier Rehabilitation Hospital, Haverhill MA Unit Secretary - 40 hours 7am-3pm weekdays and every other weekend Base Pay: $19.00-$23.00 per hour depending on experience

Main Responsibilities

• 1) Maintains Medical Record
• Transcribes doctors’ orders/renewals and per physician/designee, which will be checked by licensed staff.
• Completes requisitions for tests and procedures and schedules them with the respective departments per physician/designee.
• Enters orders through CPSI.
• Recopies expiring forms (MAR) under the direction of the licensed nurse.
• Initiates, receives and forwards labs and other information to licensed staff and files in appropriate sections of the chart.
• Adds blank forms to chart as needed.
• Thins chart of excess material when it becomes to full, according to policy.
• Maintains confidentiality in all office, departmental, Hospital, employee and patient-related business.

• 2) Maintains communication as the central communication hub on a designated unit.
• Answers the telephone in a courteous and efficient manner and relays messages appropriately and in a timely manner.
• Communicates with the interdisciplinary team members regarding scheduling patient’s activities and tests.
• Acts as a resource to families, patients, visitors and staff on the patient care unit.
• Assists in coordinating patient charge cards.
• Schedules follow-up and other appointments for outside the facility and makes arrangements for transportation as ordered by physician.
• Coordinates patient consults (podiatry, psych, etc.) in-house and outside the facility per physician order.
• Communicates with interdisciplinary team members regarding scheduling patient appointments.
• Demonstrates appropriate communication/interaction with patients, families, visitors, and employees, taking into consideration culture, age and developmental level.
• Collaborates with other unit secretaries to assure continuity of information.
• Appropriately utilizes equipment necessary to maintain unit communication systems, (i.e., telephone, facsimile, computer, copy machine).

• 3). Prepares for patient and admission and discharge.
• Communicates with licensed nurse and physician upon patient arrival at the Hospital.
• Prepares admission charts for current admission and obtains any previous medical records.
• Copies information related to discharge, follow-up appointments and post discharge and forwards to appropriate receiving facility.
• Photocopies pertinent information from medical records for appointments, transfers

• 4) Maintains a clear, safe and functional working environment within the nursing station.
• 5).
• Maintains necessary office supplies for the nursing unit.
• 6).
• Attends mandatory educational programs.
• 7).
• Responsible to maintain certifications.
• 8).
• Other duties as designated by the Director of Nursing and Clinical Services.
• 9).
• Assists in the orientation and training of new staff members.
• 10).
• Participates in staff meetings.

Pre-Requisites

1) High School Diploma required. 2) Ability to read, write and comprehend medical terminology. 3) Previous experience preferred. 4) Degree/Certificate in Medical Terminology preferred. 5) Excellent communication skills 6) Detail oriented

Benefits

• Offered:
• 401k
• Paid sick, vacation, holiday
• Medical, Dental, Vision
• Life and Supplemental Life
• Short and Long Term Disability
• Accident, Hospital and Critical Illness