State of Oregon·Salem, Oregon
Coordinates allied services and performs administrative tasks such as reviewing medical records and summarizing laboratory testing. Drafts clinical medical notes, including admission, progress, and discharge summaries, with minimal patient contact.
$3,798 - $5,193 Position Type: Employee
Psychiatric Medical Assistant (Administrative Specialist 1) - Oregon State Hospital, Salem Campus
Opportunity Awaits, Apply Today! – Psychiatric Medical Assistant (Administrative Specialist 1) – Oregon State Hospital, Salem Campus This position is open until filled and can close at any time. NOTE: A cover letter is required to be attached to your application for this position. See submission requirements below. This position is mostly administrative. There is minimal patient contact. The Psychiatric Medical Assistant at the Oregon State Hospital is part of the Psychiatric Medical Assistant Team and ensures delivery of care by helping to coordinate allied services in consultation with licensed psychiatric providers under the direction of the Chief of Psychiatry, program supervisors, or their delegates. Clinical services include interviewing patients for admissions, reviewing and summarizing medical records, and collating and summarizing laboratory testing. This position collects, summarizes, and interprets information at the unit or hospital level to ensure compliance with regulations, progress towards quality improvement goals and assess patient outcomes. This position also summarizes sensitive clinical information in the form of draft medical notes such as admission and progress notes, and discharge summaries. This position is mostly administrative with limited patient contact. For a full review of the position description, please click here. What We Are Looking For
These qualifications must be reflected in your application for consideration. Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Special Requirements Must possess an active medical assistant certification (i.e. NCMA, RMA, AAMA). Completion of a Medical Assistant Training Program at a school accredited by the Commission on Accreditation of Allied Health Education Programs or the Accrediting Bureau of Health Education Schools. Desired Attributes: The following list contains desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application. Experience working with the documentation requirements for medical billing/coding. Knowledge of psychiatric terminology and psychiatric medications. Recent experience with phlebotomy and EKG experience strongly preferred. Intermediate/expert proficiency with Microsoft office applications, especially Word and Excel, and electronic medical records. Excellent spelling and grammar. Experience with data collection and documentation compliance review. Completion of training to be a medical scribe or 1 year of experience providing medical scribe services to a physician strongly preferred. Preference Statement: Preference will be extended to applicants with experience working in a psychiatry or developmental disability inpatient clinical setting with limited patient interaction; inpatient psychiatry (hospital) setting strongly preferred. Application Guidance Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below: Submission Requirements: Resume (optional) – Attach your current resume that clearly outlines your education and work experience relevant to this position. Cover Letter (required) – A cover letter is not required, but if included, it will be reviewed and considered during the review and selection process. Supplemental Questions – Answer all supplemental questions completely and accurately. Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.
External Candidates: Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements. Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements. After You Apply: Complete any pending tasks in Workday under “My Applications” prior to the application deadline. Check your email (including junk folder) and Workday inbox regularly for updates on your application.
Requires two years of administrative experience or an associate degree with one year of experience, plus an active medical assistant certification. Candidates must have completed an accredited Medical Assistant Training Program.
Market context
Support-services roles in Oregon are often driven by steady demand in schools, hospitals, and other care settings that rely on dependable day-to-day operations. These jobs can be competitive because employers usually look for reliability, a valid driver’s license, and the ability to pass a background check, while offering entry-level access with training, tuition reimbursement, and growth opportunities. Review the AI-summarized requirements and benefits here to save research time, and confirm your availability, driving record, and background-check readiness before applying.
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