Administrative Assistant, Medicine

Position Summary

To perform a variety of secretarial/administrative duties for physician(s) through extensive patient contact.

Essential

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Clinical
• Make patient appointments
• Gather information from referring physician(s)
• Get films printed and pick them up
• Arrange and coordinate all preoperative appointments
• Contact primary care physician and request necessary referrals for testing
• Gather all results from preoperative appointments before surgery
• Fax information to PASS unit
• Schedule patients’ surgery
• Pre-certify all surgical procedures
• Send surgical orders to the PASS unit
• Other miscellaneous duties (medical records requests, etc.)

• BILLING
• Gather demographics on patients for billing (if done at other hospital)
• Find all diagnosis codes for all surgical and office bills
• Verify that all surgeries have been billed
• Keep list of all surgical procedures and ICU billing performed by physician(s)
• File all patient information

• Administrative
• Complete applications for physician(s) to get privileges to other hospitals
• Keep track of all medical licensure and expiration dates
• Sort and open mail

Minimum Qualifications

• Education
• High school degree or equivalent combination of training and experience
• Knowledge of medical terminology

• Experience
• A minimum of 3 years of administrative experience, preferably in a healthcare environment.