Global Solutions Network Inc·Bethesda, Maryland
The Operations Coordinator provides comprehensive administrative, procurement, and travel support to ensure efficient laboratory operations at the NIH. Responsibilities include managing travel authorizations, tracking budgets, maintaining property records, and coordinating workflow to meet program deliverables.
Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.
If interested, please provide an up-to-date resume.
The contractor shall provide comprehensive administrative, procurement, travel, and program management support services to ensure efficient laboratory operations and compliance with NIH, National Institute of Allergy and Infectious Diseases (NIAID), and Federal policies and procedures.
Travel requests and authorizations
Professional service orders
Requests for Sponsored Travel (NIH Form 348)
Outside Activities (NIH Form 520
Official Duty Memoranda
Leave authorizations
Training requests
Individual and mass mailings
Correspondence, reports, and other required Federal forms
Organize, coordinate, and administer administrative components of the assigned servicing area.
Collaborate with program officials, administrative offices, budget staff, and property management personnel.
Serve as a point of contact between management and administrative, budget, and property staff.
Provide direct administrative, procedural, and informational resource support to laboratory staff.
Coordinate workflow to ensure timely completion of program deliverables.
Assemble and submit domestic and international official duty travel authorizations, orders, and vouchers for laboratory staff in accordance with NIH and NIAID policies.
Ensure compliance with Federal Travel Regulations (FTR), NIH travel policies, and NIAID-specific guidance.
Maintain documentation and tracking systems for travel actions.
Monitor travel status and reconcile vouchers in a timely manner.
Prepare and track purchase requests and procurement documentation.
Maintain records related to office procurements and reimbursements.
Assist with inventory management and property accountability.
Coordinate with property management officials to ensure compliance with Federal property regulations.]
Maintain spreadsheets and tracking systems for procurement and property actions.
Develop, maintain, and update documentation, databases, and spreadsheets for:
Personnel actions
Budget tracking
Travel activities
Professional activities
Project management tracking
Maintain databases for tracking, analyzing, and reporting laboratory activities.
Ensure accuracy, completeness, and compliance of all administrative records.
Provide guidance to laboratory staff regarding Federal guidelines and administrative procedures.
Research and propose improvements to administrative procedures.
Evaluate program operations through day-to-day observation and workflow analysis.
Anticipate potential operational issues and identify inefficiencies.
Develop and recommend practical solutions to improve program effectiveness and administrative efficiency.
Coordinate special projects as assigned by management.
Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.
Candidates must possess a Bachelor's degree with at least three years of relevant experience, or a high school diploma with four years of experience. Proficiency in Microsoft Office, Concur, and SharePoint is required, along with knowledge of federal travel and purchasing systems.
Market context
Operations roles in Maryland often draw steady interest because employers need people who can keep travel, purchasing, and internal processes running smoothly across busy teams. This role is competitive for candidates who can pair the stated education or experience background with Microsoft Office, Concur, SharePoint, and federal travel and purchasing system knowledge. If you are considering applying, review the AI-summarized requirements and benefits here first so you can quickly compare fit without reading the full posting.
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