Administrative Assistant

Job Overview

Responsible for helping out throughout the company with various work tasks as deemed necessary. The Administrative Assistant reports into the Executive Team. This individual is responsible for assisting management and all visitors to the company by handling office tasks and providing professional assistance.

Location: Tinley Park, IL

Fully on-site

Primary

Duties and Responsibilities

• Provides administrative support to ensure efficient operation of the organization.
• Answers phone calls, schedules meetings and provides general support to visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain general training binders for staff, as well as track and file different training.
• Assist the HR department with new hire orientation and paperwork.
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• In charge of ordering food for meetings, events, etc.
• Maintain monthly payments and receiving invoices by confirming receipts of items as requested by the Executive Team.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Distribute daily mail to departments and individuals
• Support other staff as needed
• Other tasks as assigned.

• Experience and Education
• High school diploma or equivalent education required
• At-least 3 years of administrative assistant experience
• Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat
• Valid driver’s license

• Skills and Qualifications
• Ability to work within a team setting and as an individual contributor
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent oral and written communication skills
• Ability to analyze information
• Exhibits polite and professional communication via phone, e-mail, and in-person
• Knowledge of basic lab safety procedures

Benefits

We offer a competitive benefits package and career development opportunities to help you achieve your highest professional and personal goals. We are eager to show you all we have to offer and hear how you can grow with us!

Here’s what we can offer

• Medical
• Dental
• Vison
• Life
• Disability
• 401(k)
• Paid Holidays
• Fitness Membership
• PTO
• Many more fun employee perks

Contact Information

www.hematogenix.com

About Hematogenix

Want a job with greater meaning and higher purpose? Every day Hematogenix employees are warriors fighting a noble and global war against cancer. Helping patients every day and helping partners every day – with our diagnostic and research services.

Hematogenix is a specialized contract research organization and clinical laboratory with a global presence. Our team of board-certified clinical, anatomic and research pathologists work in conjunction with top scientists from around the world to provide quality testing, consultation, and guidance for all aspects of the company’s pharma and diagnostic services.

Hematogenix provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.