The Administrative Assistant provides comprehensive support to the executive team and office operations, including scheduling, travel arrangements, and inventory management. They also assist the HR department with new hire processes and ensure the efficient daily functioning of the office environment.
Requirements summary
Candidates must have a high school diploma or equivalent and at least 3 years of administrative experience. Proficiency in Microsoft Office Suite and Adobe Acrobat is required, along with a valid driver's license.
high schoolSchedulingMicrosoft ExcelMicrosoft WordMicrosoft OutlookCommunication skillsMicrosoft PowerPointProblem-solvingAttention to detailAdobe AcrobatTime managementInventory managementData entryAdministrative supportLab safety procedures
Job description
Job Overview
Responsible for helping out throughout the company with various work tasks as deemed necessary. The Administrative Assistant reports into the Executive Team. This individual is responsible for assisting management and all visitors to the company by handling office tasks and providing professional assistance.
Location: Tinley Park, IL
Fully on-site
Primary
Duties and Responsibilities
Provides administrative support to ensure efficient operation of the organization.
Answers phone calls, schedules meetings and provides general support to visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain general training binders for staff, as well as track and file different training.
Assist the HR department with new hire orientation and paperwork.
Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
In charge of ordering food for meetings, events, etc.
Maintain monthly payments and receiving invoices by confirming receipts of items as requested by the Executive Team.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
Distribute daily mail to departments and individuals
Support other staff as needed
Other tasks as assigned.
Experience and Education
High school diploma or equivalent education required
At-least 3 years of administrative assistant experience
Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat
Valid driver’s license
Skills and Qualifications
Ability to work within a team setting and as an individual contributor
Excellent time management skills and the ability to prioritize work
Benefits
Disability Insurance
Life Insurance
Paid Holidays
Medical
Dental
Vision
401(k)
PTO
Fitness Membership
Attention to detail and problem-solving skills
Excellent oral and written communication skills
Ability to analyze information
Exhibits polite and professional communication via phone, e-mail, and in-person
Knowledge of basic lab safety procedures
Benefits
We offer a competitive benefits package and career development opportunities to help you achieve your highest professional and personal goals. We are eager to show you all we have to offer and hear how you can grow with us!
Here’s what we can offer
Medical
Dental
Vison
Life
Disability
401(k)
Paid Holidays
Fitness Membership
PTO
Many more fun employee perks
Contact Information
www.hematogenix.com
About Hematogenix
Want a job with greater meaning and higher purpose? Every day Hematogenix employees are warriors fighting a noble and global war against cancer. Helping patients every day and helping partners every day – with our diagnostic and research services.
Hematogenix is a specialized contract research organization and clinical laboratory with a global presence. Our team of board-certified clinical, anatomic and research pathologists work in conjunction with top scientists from around the world to provide quality testing, consultation, and guidance for all aspects of the company’s pharma and diagnostic services.
Hematogenix provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
