Provide administrative support to the Blood Bank Laboratory management, including handling phone calls, managing confidential documents, and processing employee reports. Coordinate group meetings, travel arrangements, and maintain office supplies and records.
Requirements summary
Requires a high school diploma and at least four years of administrative experience, preferably in a healthcare or industrial setting. Candidates must be proficient in MS Excel and possess strong organizational and interpersonal communication skills.
Be a part of a world-class academic healthcare system, UChicago Medicine, as an Administrative Assistant II in the Blood Bank Laboratory department.
Here, you will support management within the Blood Bank Laboratory and departmental functions.
This is the Blood Bank Laboratory department.
This position is 100% onsite opportunity.
You will need to be based in the greater Chicagoland area.
Essential Job Functions
Understand basic patient issues to direct patient calls to appropriate area(s) for response or take necessary information in a message format.
Answering phone calls for the department and relaying accurate messages with a high degree of poise and tact.
Complete a wide variety of word processing/spreadsheet tasks in final form, which are often confidential in nature and may require detailed proof reading and/or grammatical changes for accuracy.
Processes on call forms.
Process monthly absence reports for employees, keeping copies for our records.
Processing PAF changes when necessary and keeping the employee files in order.
Order beverage supplies for the office monthly and putting stock supplies in each station weekly.
Assist in ordering office supplies for the office.
Sorting the department mail.
Continue self-development and ongoing education as required by the Hospitals and the needs of the department
Coordinate group meetings as requested by management.
Make travel arrangements for management.
Assist the Off-site Manager as needed.
Performs other duties as requested by management.
Required Qualifications
High school diploma required, associate degree preferred.
Minimum four years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting
Strong written and verbal communication skills required including use of spreadsheet software such as MS Excel.
Must be able to plan, organize and work on various tasks concurrently, must be able to independently prioritize multiple tasks in a professional manner.
Must be able to independently and professionally interact with customers, internal and external to the Hospitals; strong interpersonal skills required.
Position Details
Job Type/FTE: Full-Time (1.00)
Shift: Day Shift, 7:00am - 3:30pm
Work Location: Hyde Park
Unit/Department: Lab Blood Bank – Hyde Park
In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the Day shift and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park Campus. The days of the week that you are scheduled will not vary depending on the week, but we anticipate that you will not be scheduled to work on weekends (Saturday and Sunday).
We’ve been at the forefront of medicine since 1899.
We provide superior healthcare with compassion, always mindful that each patient is a person, an individual.
To accomplish this, we need employees with passion, talent and commitment… with patients and with each other.
We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward.
If you’d like to add enriching human life to your profile, UChicago Medicine is for you.
Here at the forefront, we’re doing work that really matters.
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
Compensation & Benefits Overview
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.
