Wellstar Health System·Hinesville, Georgia
Provides specialized administrative support to physicians and clinical staff, including managing patient schedules and medical records. Responsible for tracking department data, handling confidential information, and ensuring efficient patient flow through the clinic.
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Day (United States of America) Job Summary: Functions under the direction of the Manager or Supervisor and may support multiple department leaders. He/she is responsible for performing a wide variety of administrative duties and functions requiring independent judgment, ingenuity and initiative. He/she assists the business functions of the Departments including maintenance of stats, data collection and analysis. The Clinical Administrative Assistant is able to independently perform job functions and maintain information of a confidential nature. Critical to success in this role are: Attention to detail Exceptional organizational skills Ability to maintain confidentiality Team-player Ability to multi-task Ability to functional effectively in a fast-paced environment Core Responsibilities and Essential Functions: Provide specialized administrative support for Physicians, APPs, and clinical staff
Maintaining the physicians patient schedules and meetings, keeping physicians on track, and providing reminders about upcoming events and or barriers
Request and send patient medical records and follow up on requests.
Scan all required records into the EMR.
Assist APP and clinical staff with appropriate requests to maintain patient flow through the clinic.
Responsible for routing telephone calls from patients, physicians, or other healthcare providers/facilities appropriately.
Reviews and assist with orders in EPIC/BEACON and assist with obtaining any required information for the provider.
Submit and follow up on tissue testing to outside sources.
Preparing the patient schedule for the providers for the next day.
Skill in taking and transcribing dictation and in the operation of office equipment.
Must demonstrate and maintain patient confidentiality.
Ability to translate and maintain skills to read medical orders.
Other duties as assigned. Support Department activities
Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
Manages various documents and handles confidential matters in accordance with policies and procedures.
Participates in department meetings, committees and events.
Compile financial, statistical data and reports as assigned.
Reviews and monitors all Clinical Administrative Assistant order transcription, reminder screens, scanning, missing diagnostic and pathology reports.
Provide training of AA duties, medical records requests.
Coordinate inbound/outbound specimens, authorization and referral WQ management.
Sorting and distributing daily mail.
Other duties as assigned. Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct. Required Minimum Education: High School Diploma General or GED General or Bachelors Other-Preferred Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. Additional License(s) and Certification(s): Required Minimum Experience: Minimum 3 years front office and and/or hospital experience Required or Office coordinator supporting a Physicians office Preferred Required Minimum Skills: Effective communication skills including telephone, verbal communication, email and written. Effective interpersonal relationships skills. Calendar management, strong organization and coordination skills. Skill in computer applications. Skill in gathering and reporting information. Ability to handle multiple projects simultaneously and set priorities. Ability to establish and maintain effective working relationships with other employees and the public. Ability to work under pressure, communicate and present information. Ability to read, interpret, and apply hospital and department policies and procedures. Ability to identify problems, organize and analyze information. Ability to establish priorities and coordinate work activities. Working knowledge of basic Medical Terminology. Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more. Nationally ranked and locally recognized for our high-quality care and inclusive culture, Wellstar is one of Georgia’s largest and most integrated healthcare systems. Every day, 24,000+ of us work together to provide personalized care for patients at every age and stage of life – and our team members are the foundation of that care. Mission, Vision & Values At a time when the healthcare industry is changing rapidly, Wellstar remains committed to exceeding patients’ and team members’ expectations, while transforming healthcare delivery. OUR MISSION: To enhance the health and well-being of every person we serve. OUR VISION: Deliver world-class healthcare to every person, every time. OUR VALUES: We serve with compassion We pursue excellence We honor every voice Culture of Excellence Wellstar consistently receives attention and accolades from national organizations that set the standards for world-class care. Our system-wide practice of safety principles, assessing and addressing errors and seeking feedback from our patients and customers continually earns recognition for advances in safety and quality. Featured on the FORTUNE “100 Best Companies to Work For” list and Seramount 100 Best Companies list, we not only provide top-notch care for our patients, but also foster the culture of Wellstar as a Great Place to Work.
Requires a high school diploma or GED, with a bachelor's degree preferred. Candidates must have at least 3 years of front office or hospital experience, specifically supporting a physician's office.
Market context
In Georgia, administration roles are often competitive because employers look for candidates who can balance office support, confidentiality, and strong software skills. This posting calls for at least one year of experience, two years of college or business school education, and proficiency with word-processing software, so matching those basics closely can strengthen your application. Review the AI-summarized requirements and benefits here, which are pulled from the original job description to save research time, then tailor your resume to show confidential handling and administrative support experience.