State of Nebraska
Location
Kearney, Nebraska
Salary
$20 / HOUR
The Office Specialist/Unit Clerk provides high-level nursing office support to a medical unit caring for Veteran Members. Responsibilities include assisting the Unit Director and Nurse Supervisors, managing supplies, and maintaining records.
Candidates should have coursework or training in administrative support functions or experience in customer service and office support work. Preferred qualifications include experience in the medical field and knowledge of medical terminology.
JOIN OUR TEAM! This dynamic position provides a high level of nursing office support to a medical unit which provides skilled medical care to Veteran Members in the Central Nebraska Veterans Home. This position is responsible for assisting the Unit Director and Nurse Supervisors to accomplish assigned duties. Knowledge of medical terminology and skills in communicating effectively with people are preferred. Position requires the ability to work in Excel, Outlook Word, Kronos, scan, and enter clinical data using computer systems and software. Schedule is Monday-Friday from 8:00 a.m. to 4:30 p.m. Wage is $20.254 (Breakdown: $17.254 base + $3.00/hour differential for all hours worked in the building) DISTINGUISHING CHARACTERISTICS: Under immediate to general supervision, positions at this level are assigned a variety of basic clerical activities in support of agency program operations. Duties may include a variety of support activities such as sorting and distributing mail, data entry, word processing, typing, scanning/filing, answering and directing phone calls, reviewing information for accuracy, maintaining records, timekeeping, greeting visitors, supporting a positive culture, and maintaining HIPAA. Positions at this level are primarily concerned with assuring procedures are followed correctly and work is completed timely. Work is reviewed on a regular basis to ensure accuracy, timeliness, and efficiency. EXAMPLES OF WORK: Orders supplies and equipment to maintain unit inventory and distributes. Operates computer to perform word processing functions. Sorts and batches forms, documents, and other records to be entered into computer storage to document the type and number of records entered, and to process work in a prescribed manner. Answers, screens, and routes phone calls to the appropriate person(s) and/or takes messages, includes multi-line phone systems. Disseminates information pertinent to the activities of the immediate supervisor to provide requested responses and data. Records, enters, and/or posts program data, statistical information on forms or tables, in work registers or logbooks, spreadsheets, or databases to maintain a record of activities and to facilitate the processing of the information. Checks, codes, indexes and files/processes information to facilitate the identification or processing of material. Sorts, files and retrieves correspondence, records, reports, and other items from manual or automated filing systems to ensure uniform storage of and ready access to information. Operates office equipment such as personal computers, reproduction and scanning equipment, multi-sorters, collators, calculators, multi-line telephone systems, and associated software. Completes timecard edits when approved by the Unit Director. Follows up and follows through on all assignments and projects. CLINICAL TASKS INCLUDE: · Scan medical records · Ensure paper documents are ready and available · Maintain supply stock · Place bi-weekly stock orders to maintain par levels · Stock supply room · Maintain printer and copier supplies · Answer multi-line phone system · Basic document production · Ensure schedules are followed/Member appointment reminders · Submit nourishment order · Print weekly reports · Audit outdates · Maintain Member movements and associated paperwork Requirements/ Qualifications:
Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Experience working in the medical field and medical terminology. Organization and time management are required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: the practices and procedures pertinent to office/clerical support operations; the methods of filing, record keeping, bookkeeping, and mailing; computer operations and standard software and hardware applications; the purpose and activities of the employing agency; the work unit policies and guidelines pertinent to office/clerical support operations; the functions and specialized terminology associated with the work unit and agency; grammar, spelling, capitalization, and punctuation to recognize and correct errors; the procedures of manual and electronic file maintenance, record keeping, and mail distribution, maintaining HIPAA. Ability to: code/sort and file/retrieve records/documents established indexing/filing systems; identify similarities and differences between two or more sets of data; communicate in person, by telephone or email; communicate effectively with work unit supervisors, co-workers, other agency employees, and customers or visitors to exchange information; understand and apply instructions; compute/total figures involving the use of addition, subtraction, multiplication, division, percentages, and fractions; determine course of action to correct inaccurate or incomplete records/documents; file and record information using numerical, alphabetical, and other records keeping systems; maintain confidentiality of materials processed; operate standard office equipment; learn and explain agency office/clerical support operations, policies and guidelines; select and apply established office/clerical support policies, standards, and procedures. If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/ Benefits We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits Equal Opportunity Statement The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics. We are seeking talented individuals to join our team in careers that make a difference in the lives of Nebraskans. Once you've had the opportunity to explore our current open positions, apply for those of interest to you. Click here for a video tutorial. Contact state.jobs@nebraska.gov for additional support. Check back on your candidate profile to see the status of your submitted applications, as well as any new postings that might interest you! Thank you for your interest in joining our team! State Government is one of the largest and most diverse employers in Nebraska. Whether it's helping a vulnerable child, advancing public health, making highways safer, or preserving our natural resources, the work we do matters!
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