Admin Assistant - Medical Services

Overview

• Are you looking for an exciting career and not just a job in the Medical field?
• Virginia Cancer Specialists, affiliated with McKesson Specialty Health and US Oncology, a leader in Cancer Care, is seeking an experienced full time Admin Assistant Medical Services to work with our Physician Services Team at our Administrative Office in Fairfax.
• GREAT BENEFITS INCLUDE: Medical, Dental, Vision, Paid Holidays, and 401(k).
• SCOPE: Under general supervision, performs a variety of secretarial and administrative duties requiring experience and knowledge of general office procedures.
• Types and prepares departmental correspondence, reports, records, and other documents as requested.
• Greets and routes visitors, screens phone calls, and routes mail.
• Establishes and maintains effective filing systems.
• Assists with departmental projects as requested.
• May support a group of physicians or manager.
• Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities

Essential duties and responsibilities

• Hospital Charges – PMD (Physician Mobile Device – Telehealth)
• Registration of new patients
• Distribute open slot emails
• Open provider schedules
• Loading call Schedule
• Tracking providers meetings
• Tracking providers vacation totals
• Building new schedule templates and onboarding new providers
• Receives and transmits telephone messages for physician and other practice personnel. Answers calls promptly according to departmental guidelines; records messages accurately; and demonstrates a willingness to assist others by providing information whenever possible.
• Drafts correspondence and documents within the timeframe requested.
• Assists in the coordination of appointments and meetings for the physician in accordance with departmental guidelines.
• Maintains and completes all health plan contracts (new & re-appointments) and all hospital appointment applications.
• Coordinates physician monthly on-call schedule and maintains monthly vacation/time-off and on-call accruals and holiday rotation. Completes and distributes weekly schedules.

Qualifications

Minimum Qualifications

High school diploma or equivalent required. Associates degree in business, office administration etc preferred. Minimum of three years of office administration experience. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment. Join us at Virginia Cancer Specialists, where meeting and exceeding the needs of our patients is our primary goal! The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.