Discover Vanderbilt University Medical Center
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization
- Section
- Surgical
- Research
- Job
- Summary: In your pivotal role as a Clinical/Translational Research Coordinator II (CTRC II), you will join the Critical Illness, Brain Dysfunction, and Survivorship (CIBS) Center’s Traumatic Brain Injury (TBI) Hub—a collaborative program managing multiple federally funded, local, and multi-center interventional and observational studies. Our mission is to improve clinical care and long-term outcomes for patients with acute brain injury, including individuals with disorders of consciousness. To advance this mission, our team identifies, screens, enrolls, and follows patients from the acute hospital setting through long-term recovery. As a CTRC II, you will partner with local and national Principal Investigators (PIs) and multidisciplinary clinical teams to support the development, implementation, and day-to-day execution of research protocols and standard operating procedures (SOPs). You’ll play a key role in ensuring studies are conducted with accuracy, consistency, and a strong commitment to participant-centered research.
- What success looks like in this role: Our environment is dynamic, fast-paced, and mission-driven.
- The strongest candidates bring: Excellent written and verbal communication skills Strong attention to detail and organizational skills Initiative and sound judgment in a clinical research setting Adaptability and comfort managing competing priorities A mindset of continuous improvement and process optimization Requirements Bachelor’s degree (or equivalent experience) 1 year of relevant experience Prior to advancing to a Clinical/Translational Research Coordinator II, must have completed a Research 101 course such as RSS Boot camp; applicant/new hire must complete a Research 101 course within six (6) months of hire. Work location and schedule On-site at Vanderbilt Medical Center North (21st Ave., Nashville, TN) Schedule is primarily Monday–Friday, daytime business hours Flexibility is essential, with occasional weekend work as needed .
- Department
- SUMMARY: For over 40 years, our Vanderbilt Acute Care Surgery faculty have provided expertise in disciplines of trauma, burn, emergency general surgery and surgical critical care across VUMC for Middle Tennessee and outlying communities. Essential for the delivery of quality of surgical care are our facilities, which include our Trauma, Burn and Surgical ICUs, and our partnership with LifeFlight, our active ground and air medical transport program. We are the only Level I Adult Trauma center for our region, with state and national certifications by the American College of Surgeons. For more information, please visit https://www.vumc.org/trauma-and-scc/division-acute-care-surgery. KEY COMPETENCIES Knowledge and understanding of policies, procedures, and regulations governing human subject's research and incorporates them in securing approval for and the conduct of research Knowledge and understanding of the Federal regulations and guidelines governing the protection of human subjects, e.g., FDA, OHRP, GCP/ICH , and HIPAA regulations Knowledge and understanding of the implementation, coordination, management and reporting of clinical/translational research operations KEY RESPONSIBILITIES Prepare, submit, and manage IRB applications (new studies, amendments, continuing reviews, and adverse event reports) in compliance with institutional policies and federal regulations. Conduct and support study procedures, including participant screening, recruitment, scheduling, informed consent, interviews, assessments, specimen collection, and assisting with EEG/MRI and other protocol-required activities. Accurately collect, document, and enter study data from source documents into paper or electronic case report forms, ensuring completeness, accuracy, and timeliness. Prepare, maintain, and organize regulatory and essential study documents to ensure ongoing compliance with Good Clinical Practice (GCP). Monitor participant safety by identifying, documenting, and reporting adverse events in accordance with protocol, IRB, FDA, sponsor, and institutional requirements. Coordinate packaging and shipment of biological specimens in compliance with sponsor, laboratory, and shipping regulations, maintaining required documentation. Participate in site visits, audits, and monitoring activities by sponsors and regulatory authorities, addressing queries and resolving findings in a timely manner. Collaborate professionally with investigators, participants, sponsors, and multidisciplinary teams, serving as an advocate for human subject protections. Assist with study operations, including equipment and supply procurement, budget development and tracking, invoicing, and ensuring clinical trial billing compliance. Engage in ongoing professional development through required training, certifications, research councils, and continuous education to maintain and advance clinical research expertise.
- Technical
- Capabilities
- Clinical
- Research (Novice): Can research problems that span several areas of the department. Develops and writes basic trial protocols. Knows what information is available in the company. Designs data collection forms. Has developed networking skills which assist in researching issues.
- Study
- Design &
- Conduct (Novice): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
- Project
- Coordination (Novice): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.
- Communication (Novice): Clearly, effectively and respectfully communicates to employees or customers. Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease. Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.
- Core
- Accountabilities:
- Organizational
- Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
- Problem
- Solving/
- Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
- Breadth of
- Knowledge: Has expanded knowledge gained through experience within a professional area.
- Team
- Interaction: Provides informal guidance and support to team members.
- Core
- Capabilities :
- Supporting
- Colleagues:-
- Develops
- Self and
- Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.-
- Builds and
- Maintains
- Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.-
- Communicates
- Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
- Delivering
- Excellent
- Services:-
- Serves
- Others with
- Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.-
- Solves
- Complex
- Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.-
- Offers
- Meaningful
- Advice and
- Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
- Ensuring
- High
- Quality: -
- Performs
- Excellent
- Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.-
- Ensures
- Continuous
- Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. -
- Fulfills
- Safety and
- Regulatory
- Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
- Managing
- Resources
- Effectively: -
- Demonstrates
- Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.-
- Stewards
- Organizational
- Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.-
- Makes
- Data
- Driven
- Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
- Fostering
- Innovation:-
- Generates
- New
- Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.-
- Applies
- Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.-
- Adapts to
- Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
- Position
- Qualifications:
- Responsibilities:
- Certifications :
- Work
- Experience :
- Relevant
- Work
- Experience
- Experience
- Level : 1 year
- Education : Bachelor's This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO.
- Our vision: The world leader in advancing personalized health.
- Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more.
- Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.
