Provides comprehensive administrative support including correspondence, data compilation, and billing processing. Manages office operations, financial records, and acts as a liaison between departments.
Requirements summary
Requires a high school diploma and at least one year of business or office administration training. Candidates must have three years of progressive administrative experience and proficiency in Microsoft Office.
Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders.
Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives.
Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.
Why join us?
Consider joining our team, where your impact can be truly meaningful.
Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results.
By joining our team, you'll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice.
You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth.
When you join us, you have the opportunity to find both personal and professional fulfillment by aligning your career with your values.
Administrative Assistant II responsibilities:
Responsible for office and administrative support duties including composing and typing correspondence, compiling data and preparing summary reports, processing billing information and coordinating projects.
Monitors revenue and expenses, processes purchase requisitions, handles petty cash transactions and maintains cash receipts and ledger.
Maintains record keeping and filing systems, schedules meetings and conferences, and answers telephone.
Schedules service appointments to ensure proper operation of office equipment.
Acts as administrative liaison between assigned department or center and other Gateway areas by gathering and exchanging information.
Job Requirements
High school diploma or equivalent required plus one (1) year training in business or office administration. Three (3) years of progressive office/administrative support experience required; must be proficient in Microsoft Office software applications (Word and Excel).
Physical Requirements
Ability to communicate with others in order to gather and exchange information.
Benefits
Dental Insurance
Life Insurance
Paid Time Off
Vision Insurance
Medical Insurance
AD&D Insurance
Employee Assistance Programs
Tuition Reimbursement
Flexible Spending Accounts
Employee Wellness Program
Long-term Disability Insurance
Short-term Disability Insurance
Employer Match
403(b) Retirement Plan
Public Service Loan Forgiveness
Training & Development Programs
Clinical Supervision
Paid Company Holidays
eLearning Access
Ability to respond to telephone inquiries.
Ability to continually proofread, check and verify data from printed form and computer monitor display.
Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis.
Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.
Compensation (based on experience and credentials)
Range begins at $19.27 - $28.12 per hour Gateway Foundation conducts annual reviews including merit increases. Benefits at Gateway Foundation: Health and Wellness:
Medical, dental, and vision insurance for employees and dependents Employee wellness program promoting health and fitness and offering cash-saving premiums Employee assistance programs focused on mental health
Financial Wellbeing
403(b) Retirement Plan with 3% employer match Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway Flexible Spending Accounts for medical and dependent care Public Service Loan Forgiveness (PSLF)
Flexibility and Time Off
18 paid time off days per year – accrual rates increase with years of service 9 paid company holidays Work-life-balance
Personal Development
Training & Development Programs Tuition Reimbursement - up to $5,250 per calendar year eLearning access to online courses that provide CEU’s and job-related training Clinical Supervision: Formal and informal guidance
Gateway Foundation is an Equal Opportunity Employer
