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Provide administrative support and manage the admissions process for clients at an acute care facility. Responsibilities include data entry into Avatar, maintaining confidential records, and handling facility communications.
Requirements summary
Requires 3 years of complex clerical and typing experience or an equivalent combination of education and experience. Must be able to lift up to 50 pounds and possess a valid driver's license.
Here at ODMHSAS, we believe in I.C.A.R.E. – Integrity, Compassion, Accountability, Respect, and Excellence.
Our mission is to promote healthy communities and provide the highest quality care to enhance the well-being of all Oklahomans.
About the Positions: Located in Fort Supply at our Acute Care facility, this position is assigned responsibilities for providing administrative support for program areas and support functions, to the administrative programs officer.
This position will provide telephone and face to face contact with persons seeking services and complete the admissions process.
These duties will include completing paperwork with clients and getting them into the computer system, maintaining various records, preparing correspondence or other materials, and similar activities.
This position will also be answering the phones for the facility and will need to be able to transfer the phone to the appropriate people.
Admit incoming clients/Discharging clients Data entry into Avatar/Knowledge in Word, Excel and Outlook a plus Assist with metering mail/occasional mail run Develops and maintains confidential or complex files.
Assist with filling out court documents when court liaison is absent Submit legal status documentation to county DA offices Obtain Member ID with OHCA/Assist with OHCA Gatekeeping documentation when needed.
Enters and retrieves information using a Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
Interviews callers, arranges appointments, and handles office details.
Job Type/Salary: Typical working hours are M-F 8 - 4:30 Annual Salary is 34,500.00 plus generous benefits allowance Non-exempt Posted: 06/04/2026 - 06/14/2026 Minimum Qualifications and Experience: This position requires 3 years of experience performing a variety of complex clerical and typing office work; OR an equivalent combination of education and experience Special Requirements: Upon a conditional offer of employment, Department of Mental Health and Substance Abuse Services applicants must submit to a physical examination and shall meet the physical examination requirements of occasionally lifting/carrying 50 pounds and able to push and pull a maximum force of 25 pounds.
Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license.
Benefits
Paid Holidays
Sick Leave
Health Insurance
Employee Assistance Programs
Flexible Spending Accounts
Training Opportunities
Retirement Savings Plan
Vacation Days
Student Loan Repayment
Longevity Bonus
Health And Fitness Programs
State Paid Benefit Allowance
Great Reasons to Work with Us: ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.
Our benefits include: Generous state paid benefit allowance to help cover insurance premiums A wide choice of health insurance plans with no pre-existing condition exclusions or limitations Flexible spending accounts for health care expenses or dependent care Employee assistance programs and health and fitness programs 11 paid holidays 15 days of vacation and 15 days of sick leave the first year Retirement Savings Plan with a generous match Longevity Bonus for years of service Student Loan repayment options Training opportunities for CEU requirements Drug and Alcohol Pre-employment and Preplacement Testing: Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs.
Appointment to a safety sensitive position shall be contingent upon a negative drug test result.
This agency requires coverage 24 hours, 7 days per week.
Work hours and location may vary depending on business necessity.
Employees may be required to work weekends and overtime.
Reasonable accommodation to individuals with disabilities may be provided upon request.
An Equal Opportunity Employer.
More openings at Oklahoma Department of Mental Health and Substance Abuse Services
