Philadelphia

Pennsylvania

1766 live openings

Job Summary The Quality Support Assistant supports the quality team by providing dedicated administrative oversight of our documentation and records. This role is focused on the systematic review and organization of pharmacy logs, compounding records, and compliance files. By ensuring every document is complete, accurate, and properly filed, the Quality Support Assistant plays a vital role in maintaining the high standards of our 503A facility. This is a focused, detail-oriented position perfect for someone who enjoys structured work and maintaining impeccable digital and physical records.

Key Responsibilities Documentation Review & Verification Systematically read and review pharmacy records to ensure all required fields are completed accurately Verify that signatures, dates, and technical data points are present and legible on all compounding logs Identify any missing information or clerical errors and flag them for correction Act as a “second set of eyes” to ensure all documentation meets our standard operating procedures Records Organization & Management Maintain a highly organized digital filing system for all pharmacy documentation Scan, upload, and categorize documents to ensure they are easily searchable and retrievable Ensure all files follow the company’s naming conventions and archival schedules Audit existing folders to ensure documents are stored in the correct locations and are up to date Quality & Compliance Support Assist in preparing documentation batches for internal reviews or regulatory audits Support the maintenance of logs related to equipment calibration, cleaning, and temperature monitoring Help update document templates and forms to ensure they remain user-friendly for the pharmacy staff Contribute to a culture of “ready-at-all-times” compliance through consistent, daily record maintenance Administrative Integrity Handle all sensitive pharmacy records with the highest level of confidentiality Ensure the physical workspace for records is kept orderly and secure

Qualifications

Required: High school diploma 1 year of experience in an administrative, data entry, or record-keeping role Exceptional attention to detail; you are the type of person who catches the smallest mistakes Strong organizational skills with a love for creating order and maintaining clean filing systems Ability to work independently and stay focused during repetitive review tasks Proficient with Google Workspace (Docs, Sheets) or similar office software Familiarity with document control or basic compliance standards, preferred. Physical Requirements Ability to sit for extended periods of time at a computer Ability to lift and carry up to 20 pounds as needed for filing boxes or supplies Ability to use a computer and scanner for extended periods of time

Benefits

Company-paid health, dental, and vision insurance 401(k) plan with employer match RTD EcoPass for public transportation Opportunities for professional growth and development within the healthcare field

Equal Opportunity Employer VPI Compounding Pharmacy is an Equal Employment Opportunity (EEO) employer. We are committed to providing equal opportunity for all qualified individuals employed by or seeking employment with VPI, regardless of race, color, creed, religion, sex, sexual preference, national origin, age, marital status, veteran status, or non-job-related disabilities. This policy extends to all areas of employment, including recruitment, job assignment, promotion, and other terms of employment.