Loading market signalLoading market signalLoading market signalLoading market signalLoading market signalLoading market signalLoading market signalLoading market signalLoading market signalLoading market signal

Quick overview

Performs complex clerical and administrative duties, including detailed scheduling, correspondence, and database maintenance. Coordinates logistical arrangements for virtual and in-person meetings and provides basic research support.

Requirements summary

Requires a high school diploma or equivalent and at least four years of related administrative experience. Proficiency in Microsoft Office and the ability to manage extensive meeting activities are essential.

high schoolTime ManagementProblem SolvingInterpersonal CommunicationMicrosoft Office SuiteAdministrative SupportDatabase ManagementEvent PlanningTravel CoordinationMeeting CoordinationLiterature SearchVirtual Meeting PlatformsWriting and Editing

Job description

Job Description

Summary: ABOUT THE PROGRAM The Biomedical and Health Sciences Program addresses basic biomedical, translational, clinical, and health sciences research, development, and policy. Addresses workforce issues, bioethics, legal and societal contexts, and the resilience and health security of communities. ABOUT THE POSITION Performs complex clerical and administrative duties under minimal supervision. Coordinates logistical and administrative aspects of meetings. Writes, edits, and formats routine correspondence. Interfaces with committee members and performs duties involving committee activities. Plans administrative aspects of unit and committee, forum, and other types of meeting. Under minimal supervision, primary function is the performance of clerical and administrative tasks requiring the consideration of multiple variables to determine proper course of action. Secondary function may involve basic research activities. Uses pre-determined guidelines to assist in decision-making.

Job Description

***cover letter required**
Essential job duties 1.

Administrative

Performs routine and complex clerical and administrative tasks including but not limited to detailed scheduling activities, writing and editing correspondence, compiling and coordinating mailings, taking meeting notes, and facilitating follow-up actions. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists. 2.
Event
Planning and
Management: Coordinates and executes logistical arrangements for internal and external meetings and workshops in both virtual and in-person settings. For in-person meetings, coordinates travel and lodging arrangements, selects menus and arranges catering, arranges for support services (e.g. AV), and registers attendees. For virtual meetings, organizes and sets up virtual meeting platform (e.g. Zoom) according to the needs of the meeting, and coordinates with participants. Whether virtual or in-person, assists at meetings and resolves issues. Assembles meeting materials and briefing books and distributes to meeting participants in advance of meeting. Coordinates and executes post-meeting tasks, such as preparing vouchers and reviewing and processing travel expense reports in compliance with applicable policies and procedures. 3.
Communication,
Dissemination, and
Information
Management: Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists, and coordinates website updates. Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information. 4.

Benefits

Dental Insurance
Life Insurance
Paid Holidays
Vision Insurance
Medical Insurance
Disability Coverage
Retirement Benefits
Education Assistance
Paid Personal Leave
Savings Benefits
Transportation Subsidies

May assist with formatting, editing, and proofreading publications, as well as coordinating with printers/publishers to have materials printed. 5.
Research
Support: May perform basic research activities, including gathering citations and performing literature searches for staff and committee members. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature. NONESSENTIAL JOB DUTIES Related duties and special projects as assigned.
JOB
Specifications
Required
Knowledge,
Skills, and
Abilities: Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
Minimum
Education/Training
Requirements: High School Diploma, GED, or equivalent knowledge.
Minimum
Experience: Four years of related experience.
Physical
Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.
Required
Licenses,
Certification or
Registration: None.
Supervisory
Responsibilities/Controls: Reports to program coordinator/officer/director. Supervisor is available to organize work, set objectives, and to assist in problem resolution.
Work
Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.
Compensation &
Benefits:
Compensation &
Benefits: An estimated compensation range for this position is $23.04 - $28.79 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here. Equal Opportunity Employer It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified. Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources. The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.
Job
Family:
PROG
Employee
Type:
Employee
Scheduled
Weekly
Hours: 37.5
City/State: Washington, District of Columbia Welcome! The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering,and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions.
The
National
Academies: An Overview The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.
View our
Publications:
The
National
Academies
Press
Attachments: Attachments are required for your job application at the National Academies. Please attach your resume, and cover letter, or other application details for review as part of your application to The National Academies of Sciences, Engineering, and Medicine.
Questions
Submitting
Your
Application: If you have questions about submitting your application, please contact OHRRecruitment@nas.edu
EQUAL
Opportunity
EMPLOYER: It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Senior Program Assistant - Biomedical and Health Sciences Program

Senior Program Assistant - Biomedical and Health Sciences Program

Quick overview

Requirements summary

Job description

Job Description

Job Description

Administrative

Benefits

Publications

More openings at The National Academies of Sciences, Engineering, and Medicine

More district openings

Similar live jobs