Memorial Health·Lincoln, Illinois
The Medical Records Associate is responsible for maintaining the integrity of patient records through filing, scanning, and electronic conversion. They also handle internal and external requests for medical records while ensuring compliance with confidentiality policies.
Min USD $16.50/Hr. Max USD $24.82/Hr. Overview The Medical Records Associate maintains medical record integrity through filing, scanning, assembling and retrieving confidential patient records for all purposes and assists in all other areas of medical records as assigned.
Education: High school graduate or GED equivalent required.
Answers department phone and addresses requests. Maintain the medical record electronically, including the conversion of paper to electronic. Able to refer to and find patient records within the older file system as appropriate. Maintain the file system/rooms in a manner that assures prompt retrieval of patient information when needed. Prepare and provide medical records as needed to internal and external requestors, monitoring movement in appropriate system. Scan reports into patient accounts under appropriate headings. Verify scanned images are legible, clear and titled correctly. Analyze records for documentation deficiencies, keeping current with the documentation requirements and addressing physician questions or comments with a note and/or copies of the requirements. Forward incomplete records in accordance with established guidelines to assure prompt completion by appropriate persons. Comply with policies and procedures related to medico-legal matters including confidentiality, amendment of medical records, release of information, etc. Enter information into the Patient Disclosure Log. Box and log charts for storage (i.e. monitor strips, etc.). Performs other related work as required or requested.
A high school diploma or GED is required, with medical records experience or coursework strongly preferred. Candidates must possess basic computer, phone, and fax machine skills.
Market context
In Illinois, administration roles tied to women’s health imaging are often competitive because employers look for candidates with RDMS/RVT certification, formal ultrasound training from an AMA-approved school, and experience in women’s health. These openings can draw interest from candidates who can support patient flow, documentation, and coordination in busy clinical settings. Review the AI-summarized requirements and benefits here to quickly compare fit against the original job description and save research time before applying.
