Administrative Assistant II

Employment Type

• Full time
• Shift:
• Day
• Shift
• Description: Why Choose Loyola Medicine Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. Loyola Medicine Transport is based at Loyola University Medical Center and is part of a three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital.

What We Offer

• Tuition reimbursement for all full and part-time colleagues effective first day of employment Benefits day one (Including: Medical, Dental, Vision, PTO, Life, STD/LTD, etc.) Retirement savings account with employer match Generous paid time off program + 7 paid holidays No mandatory overtime Employee referral incentive program DailyPay! Work today/Get paid today Competitive Shift Differentials Colleague well-being resources On Site Fitness Center (Gottlieb Memorial Hospital & Loyola University Medical Center) Childcare Employee Discount at Gottlieb’s Child Development Center Job Summary Perform varied secretarial duties to relieve supervisor of clerical and routine administrative responsibilities and to maintain an efficient and effective office operation. Sets priorities with direction from supervisor. Assists with projects, collects and summarizes information that contributes to completion of projects. Essential Functions ADMINISTRATIVE SUPPORT - Answers and screens phone calls, takes messages and makes appropriate referrals. May review administrator's email. Attends meetings as requested, transcribes and distributes meeting minutes. Maintains administrator's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements.Brings pertinent dates to administrator's attention, prepares and/or provides necessary documents for use in meetings COMMUNICATION - Composes effective correspondence, announcements, training materials, narrative summaries and reports, proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material to be reviewed by various committees such as Capital Meetings, etc. PROJECTS & EVENT PLANNING
• Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute on-site event planning BUDGET, INVENTORIES & EQUIPMENT - Ensures department expenses are charged appropriately. Determines if expenses are within policy and refers questionable items to administrator or supervisor. Assists with preparation of check requisitions, purchase requisitions, and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.

Minimum Qualifications

Required: High School Diploma plus training acquired through work experience or education Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college Required: 3-5 years of previous job-related experience Preferred: 6-10 years of previous job-related experience Compensation: Pay Range: $18.16-$28.14 per hour Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Benefits

Click or copy URL to your browser www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.