Liberty ARC·City of Amsterdam, New York
The Administrative Secretary provides clerical support to the clinical department, managing patient intake, appointments, and treatment plan authorizations. They are also responsible for tracking regulatory billing documentation and maintaining accurate electronic medical records.
Maintain intake and initial documentation for clinic patients. Manage the schedule of clinical appointments, including scheduling and verifying that services are billable. Manage treatment plans and scripts to ensure they are current, have the appropriate authorization, and are distributed as required. Ensure all patient information is current and accurate in the electronic medical records. Maintain the regulatory billing tracking system for the Region and maintain spreadsheet of data received. Follow-up to ensure all required billing related documentation is received and update existing data as needed. Communicate any billing issues to the Assistant Director of Clinical Services. Provide support for clinical department with employee time and attendance tracking. Provide clerical support to the clinical department as needed. Disclaimer – The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.
A high school diploma or GED is required along with a valid NYS Driver's License and reliable transportation. Candidates must possess strong office skills, including proficiency in Excel and word processing, and the ability to communicate effectively in English.
Market context
Administration roles in New York are often in steady demand across healthcare settings, especially when candidates can support compliance, coordination, and day-to-day operations. These positions are competitive because employers may prefer a bachelor’s degree, with added value for life sciences, public health, or advanced medical credentials, plus ACRP or SOCRA certification. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show relevant administrative and regulatory experience.
