South Heart Clinic·Harlingen, Texas
The Medical Records Clerk maintains accurate and confidential patient records within a cardiology practice, ensuring compliance with HIPAA regulations. Responsibilities include scanning clinical documents, processing record requests, and supporting administrative front-office tasks.
The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential patient medical records in a busy cardiology practice. This role supports physicians, nurses, and administrative staff by ensuring timely access to patient information, processing medical record requests, and managing electronic health records (EHR) in compliance with HIPAA regulations.
Maintain, organize, and update electronic and paper patient medical records. Scan, index, and upload clinical documents, including cardiology reports, consultation notes, diagnostic test results, and hospital records into the EHR system. Retrieve patient records for physicians, nurses, and authorized staff as needed. Process requests for medical records from patients, healthcare providers, insurance companies, and other authorized entities in accordance with HIPAA regulations. Verify patient demographic and insurance information for accuracy. Ensure documentation is complete before filing records. Monitor incoming laboratory results, imaging reports, electrocardiograms (EKGs/ECGs), echocardiograms, stress test reports, Holter monitor reports, and cardiac catheterization reports for proper filing. Assist with chart preparation for upcoming patient appointments. Maintain accurate records of released medical information. Respond to telephone calls, faxes, and electronic requests related to medical records. Support quality improvement initiatives by ensuring documentation meets regulatory and practice standards. Assist with administrative projects and other front-office duties as assigned.
· High school diploma or GED required; associate degree preferred. Previous experience in a medical office or health information management preferred. · Experience using Electronic Health Record (EHR) systems. · Knowledge of HIPAA privacy and security regulations. · Proficiency in Microsoft Office applications. · Strong organizational and multitasking abilities.
A high school diploma or GED is required, while an associate degree and previous medical office experience are preferred. Candidates must be proficient in EHR systems, Microsoft Office, and have a strong understanding of HIPAA privacy laws.
Market context
In Texas, medical records clerk openings often favor candidates with prior clinic, hospital, or physician-office experience, especially where EMR use and medical terminology are part of daily work. These roles can be competitive because employers look for accuracy, confidentiality, and comfort handling documentation workflows; on this platform, job requirements and benefits are AI-summarized from the original job description, saving candidates research time. Before applying, match your resume to the listed EMR, word processing, and records-management skills.
