Office Administrator
MOUNTAIN VALLEY DEVELOPMENT SERVICES INC·Glenwood Springs, Colorado
MOUNTAIN VALLEY DEVELOPMENT SERVICES INC·Glenwood Springs, Colorado
The Office Administrator manages day-to-day operations, including reception, vendor coordination, and administrative support for staff and the Board. They are also responsible for billing, data entry, and acting as the agency's IT coordinator.
Reception & Communication: Maintain a welcoming and professional reception area; answer phones and serve as a key communication link across staff and departments. Administrative Support: Provide clerical support including preparing reports, correspondence, meeting materials, and “Thank You” notes for donations; assist with mailings and luncheons. Office Supply & Vendor Management: Order and track office supplies, equipment, and services; obtain bids and coordinate with vendors as needed. Meeting Coordination: Prepare and distribute materials for Board and staff meetings; maintain associated records and ensure executive accessibility. Record & File Management: Maintain organized administrative and client files, arrange scanning of records, and ensure regular file updates. Billing & Data Entry: Manage billing through Therap, CCMS, and other platforms; generate Early Intervention and FSSP reports accurately and on time. Technology Coordination: Act as IT coordinator—troubleshoot and manage the agency’s network, computers, phones, and VPN; coordinate tech support when needed. Equipment Oversight: Monitor and maintain office equipment functionality, warranty records, and repair requests; track cell phone usage and adjust plans as necessary. Housekeeping Support: Relay supply needs and help manage orders for paper and cleaning products in support of housekeeping efforts. Our amazing perks: Bring your pet to work! Pet friendly environment 3 weeks of PTO accrual your first year, start accruing day 1! Discount Bus and Ski Passes Employer paid Medical Insurance Employer paid Dental Insurance Employer Paid Life Insurance Employer Paid Counseling Sessions Vision Insurance Tuition Reimbursement for relevant schooling Up to 4% Retirement Program matching! Referral Reward Program Flexible health and savings account Eligible for Public Service Loan Forgiveness Program 15% Discount at MVDS Greenhouse and Mountain Valley Weavers Electric Car Charging Stations We Love to See: Must have at least two years of college education or four years relevant experience Four years of experience in a professional office environment. We Require: A criminal and Motor Vehicle record which meets company standards. A valid Colorado Driver’s license. Verified legal status to work in the United States. Professional demeanor and ability to safeguard confidential information. Computer literacy including expert ability in Microsoft Office Suite. Physical Demands: Frequent walking, sitting, and use of hands; occasional standing, bending, driving, and lifting up to 25 lbs. Requires full vision, hearing, and communication abilities, regular reading, writing, reasoning, and computer use. May involve exposure to verbal or physical aggression; staff receive training to prevent and manage such situations safely. QualificationsEDUCATION: Must have at least two years of college education or four years relevant experience. EXPERIENCE: Four years of experience in a professional office environment. OTHER REQUIREMENTS: A criminal and Motor Vehicle record which meets company standards for approval. A valid Colorado Driver’s license. Professional demeanor and ability to safeguard confidential information. Computer literacy including expert ability in Microsoft Office Suite. Work 40 hours per week, Monday – Friday from 8:00am – 5:00pm. PHYSICAL DEMANDS/WORKING CONDITIONS: Must be able to perform essential physical activities associated with this job (with or without a reasonable accommodation) which include frequent standing, sitting, bending, kneeling, walking and climbing stairs, lifting (up to 50 pounds unassisted), bending, kneeling, stooping, pushing, pulling (100 pounds of force) and twisting. Requires concentrated visual and auditory attention; ability to work in environments that could include changes in temperature/humidity, dust, odors, noise, various allergens (both chemical and food related) etc.; ability to work with individuals with disabilities, a variety of illnesses, and medical conditions; working indoors, outdoors, and in vehicles; works around and with others, and alone; may have to walk on slippery and /or uneven walking surfaces; expected to assist individuals receiving services with entering and exiting the vehicle, toileting, cleaning, bathing, cooking and other basic life skills.
Candidates must have at least two years of college education or four years of relevant professional office experience. A valid Colorado driver's license, expert proficiency in Microsoft Office, and a clean criminal/motor vehicle record are required.
Market context
In Colorado, support-services physician roles are typically competitive because employers look for advanced clinical training, an active MD-Physician license, and experience applying medical principles in complex settings. These positions often draw interest from candidates seeking strong compensation and benefits, and this platform’s AI-summarized requirements and benefits can save time by turning the original posting into a quicker first review. If you are considering applying, confirm your licensure, training, and specialty fit before submitting.
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