First Choice Community Healthcare INC·South Valley, New Mexico
Assembles and maintains complete medical records, including filing, retrieving, and auditing patient charts for accuracy. Responsible for releasing medical information and archiving records according to established health center protocols.
Under the supervision of the Health Center Manager, assembles and maintains complete medical records according to established procedures. Files and retrieves patient records; prepares new files; may open and distribute mail. Essential
Sorts and files loose paperwork in patient charts; maintains medical records in proper order. Creates patient folders for new patients using unique identification numbers according to established protocols. Responsible combining non-original charts with original charts; Retrieves patient charts on a daily basis for next day appointments and re-files charts in proper sequence; Completes out guides for pulled charts. Locates records that have been checked out or are missing, in accordance with policies for safeguarding patient records. Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards. May perform other routine clerical tasks. Is responsible for filing of x-ray, EKG and other reports according to health record order of assembly format; Checks for errors in patients identification; Pulls and screens health records for completeness, makes patient identification cards and re-files records upon completion of activities; Responsible for sending medical records to appropriate destination either through fax, phone, or mail; Responsible for charging appropriate fees if any for copies of medical record(s) and submit to Central Billing for further processing; Where dental services offered, completes dental charts for medical records; Checks encounter forms against medical record to assure conformity, audits medical records to ensure adequate documentation to patient encounter; Checks encounter forms against sign-in list to see that no encounter forms are issued; Assures that all statistical reporting forms (family and individual registration forms and encounter forms) are checked for accuracy to see that all categories are filled in; Maintains daily census from sign-in list; Responsible for archiving medical records at the end of the year, by labeling, boxing, and utilizing the computer system to place notes and further research in the future; Responsible for purging of health records; Obtains and releases medical information as directed by physician; Performs miscellaneous job-related duties as assigned.
MINIMUM EDUCATION AND EXPERIENCE High School graduate or GED certificate; Three months related experience; Bi-lingual English/Spanish preferred LICENSES/CERTIFICATIONS REQUIRED CPR Certification within 6 months of hire. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Ability to work as a team member within a clinical environment. Records maintenance skills. Ability to develop and maintain filing systems. Ability to complete routine paperwork. Ability to maintain confidentiality of records and information. Skill in the use of operating basic office equipment. Ability to follow routine verbal or written instructions. Ability to maintain quality, safety, and/or infection control standards. Ability to maintain patient confidentiality. Age of Patients Served None PHYSICAL CHARACTERISTICS/WORKING CONDITIONS A person in this position has sufficient time to complete most tasks although under pressure depending on patient and organization demands. There are frequent opportunities to relax from any physical exertion or to change position in work activities. Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications. Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends may be required to meet deadlines
Market context
Administration roles supporting optometry clinics in New Mexico can be competitive because employers often need candidates who can coordinate across multiple locations and adapt quickly to clinic workflows. This posting requires a Doctor of Optometry degree, an active New Mexico optometry license, and willingness to travel up to 4 hours between sites. Review the AI-summarized job requirements and benefits here to save time, then confirm your license status and travel readiness before applying.