Administrative Assistant

Overview

In CCK’s partnership with the US Oncology Network, one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America and supported by McKesson Corporation, we are able to extend an extremely competitive offering of benefits to employees, including: Medical Health Care Dental Care Vision Plan 401-K with a matching component Life Insurance Short-term and Long-term disability FSA and HSA Legal Insurance Competitive Paid Time Off Plan Wellness & Perks Programs What does this position entail? Under direct supervision, provides administrative support services for leadership and the organization. Performs a wide variety of administrative duties, project coordination, communication, recordkeeping, scheduling, and compliance support functions. Handles confidential information with discretion while supporting processes and organizational initiatives.

Responsibilities

The essential duties and responsibilities of this position are

Provide administrative support as assigned. Compile and review data; draft initial versions of documentation, memos, presentations, and slide decks; and route materials for final review, refinement, and submission. Monitor general administrative inboxes; organize and prioritize communications; and assist with drafting responses, escalating items, and entering data as needed. Review and cross-reference calendars to identify conflicts, scheduling concerns, and priority items. Maintain digital records for the administrative team, ensuring data is accurately entered, organized, and accessible to support leadership and organizational projects. Answer telephones, screen and direct calls, take accurate messages, and respond professionally to routine inquiries. Provide administrative follow-up on assigned projects, tasks, and action items. Assist with special projects, research initiatives, audits, and departmental programs. Compile data and prepare reports, summaries, presentations, and other supporting materials. Assist with tracking project statuses, maintaining task lists, and proactively following up to ensure timely completion of assignments. Assist with the implementation and ongoing administration of organizational initiatives. Assist with updating organizational forms, templates, and administrative tools to improve workflow efficiency and consistency. Assist with content updates, marketing and public relations initiatives, and organizational communications as assigned. Maintain strict confidentiality of patient, employee, provider, company proprietary, confidential, and legally privileged information. Support compliance activities, audits, and documentation requirements as assigned. Demonstrate an understanding of privacy and confidentiality requirements, including HIPAA-related responsibilities, when applicable. Perform other duties and responsibilities as assigned. Supervisory Responsibilities None.

Qualifications

The ideal candidate for the position will have the following qualifications

Education and Experience High School diploma or equivalent is required. Associate degree; or equivalent combination of education and experience is preferred. Experience working in a professional office environment. Knowledge, Skills, and Abilities Excellent verbal and written communication skills. Strong proofreading and editing skills, including grammar, spelling, formatting, and readability. Exceptional organizational and time-management skills. Strong attention to detail and commitment to accuracy. Ability to exercise sound judgment, discretion, and independent decision-making. Ability to follow oral and written instructions and maintain effective working relationships. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Proficiency with Adobe Acrobat and other web-based software applications. Ability to learn and effectively utilize electronic record systems, databases, and administrative software. Knowledge of standard office practices and equipment. Ability to maintain professionalism and confidentiality in all interactions. Physical Demands of the Job The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment. Work will involve in-person interaction with co-workers and management and/or clients. Work may require minimal travel by automobile to office sites.