Administrative Medical Assistant

Administrative Medical Assistant (High-Volume Dermatology Practice) Intracoastal Dermatology

We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers, requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment.

This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication.

Key Responsibilities

• Pathology Management
• Communicate pathology results to patients in a timely and professional manner
• Document and mark treatments appropriately
• Request outside records as needed
• Coordinate referrals and send certified letters

• Scheduling Coordination
• Schedule all surgical procedures, including excisions and Mohs surgeries
• Coordinate additional in-office treatments
• Manage scheduling for Photodynamic Therapy (PDT)
• Handle prior authorizations and medication coordination for PDT

• Biologics Management
• Submit and track prior authorizations for biologic medications
• Coordinate patient onboarding with specialty pharmacies
• Assist with enrollment forms and financial assistance programs
• Monitor and manage an active list of biologic patients (currently 145+)

• Melanoma Program Support
• Ensure compliance with MIPS requirements
• Manage patient recalls and follow-ups
• Communicate necessary information to primary care providers
• Coordinate referrals and treatment scheduling
• Maintain melanoma registry data
• Track and remind patients due for full skin exams (FSEs)

• Prior Authorizations
• Submit and follow up on medication prior authorizations

• Fax & Document Management
• Monitor incoming faxes throughout the day
• Route and assign tasks for labs, cultures, and other clinical documents

• MIPS Coordination
• Manage all MIPS-related tasks, including annual submissions

Qualifications

• Previous experience in a medical office (dermatology experience strongly preferred)
• Exceptional attention to detail and organizational skills
• Ability to manage high patient volume and multiple provider workflows
• Strong communication and follow-up skills
• Experience with prior authorizations, referrals, and insurance processes preferred
• Ability to work independently and prioritize effectively

• What We’re Looking For
• Someone who thrives in a fast-paced environment
• A problem-solver who takes initiative
• Highly reliable and accountable
• Strong team player with a positive, professional attitude

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person