Discover Vanderbilt University Medical Center
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization
- OTO
- Clinical
- Trials
- Job
- Summary: Clinical/Translational Research Coordinator (Sleep Research) Flexible weekday schedule | NIH-funded studies | Nashville (VUMC East → One Hundred Oaks)
Join a high-impact sleep research team and play a central role in bringing cutting-edge clinical/translational studies to life. In this position, you’ll coordinate study start-up and day-to-day execution of both industry and federally-funded sponsored sleep research—ensuring excellent data quality, participant safety, and full compliance with IRB and regulatory requirements.
You’ll also have the opportunity to work closely with Dr. David Kent, advancing research that helps shape the future of sleep medicine.
What You’ll Do Coordinate the approval processes and conduct of sleep research protocols from start-up through close-out Manage IRB/regulatory activities (submissions, amendments, continuing review, documentation) Conduct 1–2 overnight sleep studies a week (varies with scheduling and research participants, allowing for a flexible schedule. Ensure protocol adherence, accurate documentation, and high-quality data collection Partner with investigators, clinical staff, and research support teams to keep studies running smoothly and on timeline
- Required Qualifications
- Bachelor’s degree (or equivalent experience) - 1 year of clinical research experience preferred
- RPSGT (Registered Polysomnographic Technologist) certification - a MUST
- Experience with Epic or other EHR
Why You’ll Love This Role Monday–Friday schedule with flexibility Meaningful, hands-on work that directly supports research participants and scientific progress Close collaboration with a leading investigator in sleep research A role that blends clinical skill, coordination, and regulatory rigor—excellent for long-term growth in clinical research
Work Locations Training
- Vanderbilt Medical Center East — 1211 21st
- Ave
- S,
- Nashville,
- TN
- After training: One Hundred Oaks — 719 Thompson Ln, Nashville, TN .
- Department
- SUMMARY: The specialists at Vanderbilt Otolaryngology–Head & Neck Surgery are worldwide leaders in research. As pioneers in the otolaryngology field, our discoveries are making a significant impact on science, as well as changing surgical and treatment options available to patients. Vanderbilt Otolaryngology-Head & Neck Surgery typically ranks between second and third
- in the nation for NIH grant funding. Our programs focus on academics, science, and patient care that translates into top-tier research and clinical trial options for our patients. For additional information, please visit https://www.vumc.org/ent/research-and-clinical-trials, KEY RESPONSIBILITIES Proficiently prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations Accurately and compliantly prepares and maintains documents required to be maintained internally and available for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial. Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures Identifies and procures equipment and supplies needed to fulfill project requirements (locally and across multiple sites, if required) Participates in the determination of eligible candidates for study participation, assuring participants fulfill eligibility requirements. Strives to ensure studies are completed in a timely manner through implementing effective screening and recruitment strategies and completing required documentation. Assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in clinical/translational trials and remain eligible for continued participation Records data from source documentation and/or participant interaction onto case report forms (either paper or electronic) with awareness and attention to the requirements for accuracy, completeness and timeliness. Attends to query resolution in a timely manner. Assures research information is collected and stored in a manner that is compliant with regulations/policies and good clinical practice. Participates in site visits from sponsor, regulatory authorities and others to review research, source documentation, critical documents and research procedures Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation With direction, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance, providing reports investigators, department administration and funding agencies Serves as an advocate for human subjects by establishing and maintaining communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations, participant advocates, and the public responsible for, or concerned about, protections for human participants of research and through ongoing monitoring of trial processes and participants Participates in the ongoing informed consent process, ensuring that human subjects, their families, and other health care providers clearly understand what is expected of and from them in the course of participating in a clinical/translational trial Participates in research related programs, such as the Clinical/translational Research Staff Council and its activities by submitting issues or suggesting solutions, and reviewing Council information, by attending meetings open to research staff and by sharing information with other research personnel The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES Clinical Research (Novice)
- Can research problems that span several areas of the department. Develops and writes basic trial protocols. Knows what information is available in the company. Designs data collection forms. Has developed networking skills which assist in researching issues.
- Study
- Design &
- Conduct (Novice): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
- Project
- Coordination (Novice): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.
- Communication (Novice): Clearly, effectively and respectfully communicates to employees or customers. Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease. Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.
- Core
- Accountabilities:
- Organizational
- Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
- Problem
- Solving/
- Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
- Breadth of
- Knowledge: Has expanded knowledge gained through experience within a professional area.
Responsibilities
Certifications : Work Experience : Relevant Work Experience Experience Level : 1 year Education : Bachelor's This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.
