Inova·Arlington, Virginia
The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected. This role plays a pivotal part in maintaining the smooth operation of the surgical unit and ensuring timely patient care.
Inova OBGYN Shirlington is looking for a dedicated Surgical Scheduler to join the team.
This role will be full-time, day shift from Monday – Friday, 8:00 a.m. – 4:30 p.m.
This role is in-office.
Inova is consistently ranked a national healthcare leader in safety, quality and patient experience.
We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Featured Benefits: Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
Inova matches the first 5% of eligible contributions – starting on your first day.
Tuition and
Student
Loan
Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
Mental
Health
Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Work/Life
Balance: offering paid time off and paid parental leave The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule. This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions. The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated. This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation. By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently. This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery at Inova.
Surgical
Scheduler
Job
Responsibilities:
Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
Assesses and schedules similar surgeries on dates, times, and locations to make the most of the surgeon's availability and increasing OR utilization and staff efficiency.
Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
Coordinates care with surgeons, co-surgeons, and first assists.
Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
May perform additional duties as assigned
Education: High School Diploma or GED Experience: 3 years of scheduling experience in a healthcare revenue setting, or 2 years of scheduling experience at Inova
A high school diploma or GED is required, along with 3 years of scheduling experience in a healthcare revenue setting or 2 years at Inova. The position demands strong organizational and communication skills.
Market context
Physician roles in Virginia are typically in steady demand across hospitals, clinics, and specialty practices, especially where patient access and continuity of care are priorities. These positions are competitive because employers often weigh clinical credentials, licensure, and experience alongside schedules and benefits such as medical, dental, vision, PTO, and pension plans. Review the AI-summarized requirements and benefits here to save time, then confirm the exact licensure and training expectations in the original posting before applying.