Children's Home Network·Tampa, Florida
Provides administrative and clerical support for clinical and behavioral services, focusing on the maintenance and compliance of electronic and hard copy client records. Manages reporting, financial expenditures for psychiatric services, and coordinates communication between providers and program staff.
Responsible for providing administrative support and maintaining Clinical for residential services, to include assistance with arranging for Doctors’ Day, case staffings PQI reports, expenditures, monitoring and collecting data as needed.
1.
Provides administrative support for Clinical and Behavioral Services, including telephone coverage, mail/email handling, support with campus wide intakes documentation being entered into the electronic medical records system and necessary communications internally and externally.
2.
Contact providers regarding outstanding medical information including but not limited to billing statements, Medicaid numbers, follow up on payment, and required documentation.
3.
Assists and supports Program Staff through coordination with case managers, provides requested information from records and follow ups with requests as needed.
4.
Maintains the integrity and compliance of the client case record both hard copy and electronically within the electronic medical records system.
5.
Participates in organization’s continuous quality improvement efforts for both PQI reporting as well as COA compliance, and Submit internal PQI and external PQI report quarterly.
6.
Audits the clinical charts monthly for deficiency in documentation and reports them to the clinical director and/or designee.
Prepare charts from new youth intake and follow up with CMO and/or FSFN for necessary required documentation.
7.
Produces and maintains weekly and Monthly reports including Placement, Bed Hold requests, Census, Monthly Statistics, client monthly reports, restitutions, and required reports for funding sources.
8.
Provide a monthly update on restitution reimbursement status.
9.
Distribution of weekly petty cash to cottages, as well as monthly allowance for youth.
Reconcile receipts and prepare for submission to Fiscal weekly/Monthly.
10.
Is responsible for ordering all office supplies for residential and clinical staff, complete expenditure form for fiscal.
11.
Complete collecting all invoices and complete expenditure forms on a monthly basis for psychiatric services rendered.
Submit to Director for review and approval.
12.
Maintain and update all staff training binders, training check off lists, and collect all staff performance binders, meeting minutes, and agendas.
13.
Perform administrative duties related to hiring as needed 14.
Perform other related duties as assigned.
15.
• An associate degree from an accredited college or university social work, business or related field and a minimum of one year experience in administrative and or clerical work, managing records, and providing customer service. Or a high school diploma with a minimum of two years' experience in administrative and or clerical work, managing records, and providing customer service. Computer knowledge to include MS Word, Excel, Spread sheets, Power Point, Outlook required. Familiarity with medical records systems, and or medication a plus!
Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension.
Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN’s current auto insurance policy.
Must be able to work flexible hours, including evenings, weekends, and holidays.
Must successfully complete and maintain FDLE clearance, federal background and state criminal background check, and sexual predator screening.
The following training topics are required annually: Sexual Harassment, Blood-born Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.
Market context
In Florida, administration roles in healthcare often draw steady interest because employers want candidates who can keep patient flow, records, and front-office tasks organized. These positions are competitive when applicants bring clinical-setting experience, especially a medical background such as Medical Assistant work, along with strong communication and scheduling skills. Review the AI-summarized requirements and benefits on this platform to save time, and confirm your experience matches the clinical setting and diploma requirement before applying.
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