Hackensack Meridian Health·Nutley, New Jersey
Provides comprehensive administrative and secretarial support to a director within the Center for Discovery and Innovation. Key duties include scheduling, managing correspondence, handling invoices, and maintaining departmental files and supplies.
Overview The Administrative Assistant II performs a variety of administrative functions.
This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.
The Center for Discovery and Innovation- CDI was established by Hackensack Meridian Health (HMH) as an academic basic and translational research enterprise to rapidly translate science innovation to the clinic and to improve outcomes for patients with cancer, infectious diseases, autoimmune disease and other acute and chronic diseases.
The CDI has grown rapidly since its origins in 2019, and now has 39 labs, 200+ scientists and allied personnel supported by 78 NIH and DoD grants and more than 87 other grants and contracts.
Areas of expertise include genomics, epigenetics, drug resistance, stem cell biology, drug discovery, diagnostics and biomarker development, rheumatology and pharmacology.
A day in the life of a Administrative Assistant II at Hackensack Meridian Health includes: Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems. Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Takes and/or transcribes minutes at meetings. Reviews and distributes daily mail correspondence to appropriate personnel. Orders office supplies and maintains inventory. Maintains up-to-date departmental manuals and files. May assist with compiling and developing the annual budget. Meets both department and individual goals. Adheres to the standards identified in the Medical Center's Organizational Competencies.
Qualifications: Education,
Required: High School diploma, general equivalency diploma (GED), and/or GED equivalent programs. A minimum of 2 years of experience in the field or in a related area. Experience in health care or corporate sectors. Proficient in MS Office Applications. Education,
Preferred: Associate degree or higher. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today! Starting Minimum Rate Minimum rate of $27.13 Hourly Job Posting Disclosure HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Requires a high school diploma or GED and at least 2 years of experience in a corporate or healthcare setting. Proficiency in MS Office is required, while an associate degree or higher is preferred.
Market context
Administrative Assistant II roles in New Jersey healthcare and research settings are often tied to steady operational needs, especially where scheduling, records, and coordination support clinical or innovation teams. Competition can be strong because employers typically want a high school diploma or GED, at least 2 years of relevant experience, and MS Office proficiency, with an associate degree or higher preferred. If you are considering applying, tailor your resume to show healthcare or corporate admin experience, and note that the requirements and benefits here are AI-summarized from the original job description to save research time.