Providence·Mission Viejo, California
Provides comprehensive secretarial and clerical services to ensure the smooth operation of the department. Oversees the activities of the admitting clerk within the unit.
Administrative Coordinator- Same Day Care Pav at Providence Mission Hospital in Mission Viejo, CA.
This position is Part TIme and will work 8-hour Day shifts.
Providence Mission Hospital in Mission Viejo has received Magnet designation in 2012, 2017, 2021 and are in the process of earning our fourth designation in 2025!
This is a prestigious designation from the American Nurses Credentialing Center (ANCC), which recognizes organizations that provide the highest-quality care.
Only eight percent of hospitals nationwide have achieved Magnet designation.
We are also recognized as one of the best regional hospitals in 18 types of care by U.S.
News & World Report, including orthopedic and gastroenterological care.
Our hospital is also honored with awards for cardiac surgery, gastrointestinal surgery, and excellence in women's services by Healthgrades and Newsweek.
Provides comprehensive secretarial and clerical services to ensure the smooth operation of the department.
Oversees the admitting clerk activities in the unit.
Providence caregivers are not simply valued – they’re invaluable.
Join our team at Mission Hospital Regional Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect.
Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Performs and maintains currency of essential competencies as required by specific area of hire and populations served: Provides courteous telephone response to all callers and ensures that calls are handles and routed appropriately and messages are accurately recorded.
Coordinates and schedules services in a timely manner Inputs daily charges via computer and reviews daily log when received to assure accuracy Collects and distributes mail appropriately.
This involves daily rounds to the hospital and certain doctor's offices Verifies insurance coverage with insurance companies and assures that admitting clerk inputs information accurately Acts as a receptionist for patients, patient families, physicians, hospital personnel, and visitors, responding to inquiries in a courteous and timely manner Inventories and orders appropriate department supplies and place them in proper area when they arrive Types all correspondence, policies and procedures, education plans, job descriptions, and Plan for Provision of Care accurately and in proper format Maintains office and office files in a systematic and organzied manner Work is performed according to established procedures but some independent judgement is required in scheduling and flow of activities Required Qualifications: 3 years of secretarial experience.
1 year of medical insurance experience.
Coursework/Training: College/vocational education. Coursework/Training: Medical Terminology training. Hospital/doctor office experience. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
The Sisters of Providence and Sisters of St. Joseph of Orange have deep roots in California, bringing health care and education to communities from the redwood forests to the beach shores of Orange county - and everywhere in between. In Southern California, Providence provides care throughout Los Angeles County, Orange County, High Desert and beyond.
Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care, and even our own Providence High School.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Requires 3 years of secretarial experience and 1 year of medical insurance experience. Preferred qualifications include college or vocational education, medical terminology training, and experience in a hospital or doctor's office.
Market context
Administrative Coordinator roles in same-day care settings are often in steady demand in California because clinics and hospital departments need reliable scheduling, records, and front-desk support. Competition can be strong for candidates with secretarial experience plus medical insurance knowledge, especially when they also bring medical terminology training or prior hospital or doctor’s office experience. If you’re considering applying, review the posting closely: this platform AI-summarizes requirements and benefits from the original job description, which can save time when comparing fit and benefits.