Coordinate the retrieval, organization, and secure management of participant medical records and research documentation for clinical trials. Ensure all study records are accurate and maintained in accordance with GCP, HIPAA, and FDA regulations to support audits and inspections.
At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center [https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pbrc.edu%2F&data=04%7C01%7Casimpson1%40lsu.edu%7C20d1bd7f17db42c6acf608d98e723872%7C2d4dad3f50ae47d983a09ae2b1f466f8%7C0%7C0%7C637697443499800998%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=X0IJfGOTLbxrjYG3KUgQ4G0ALM6mSNYr9YlesCaykdI%3D&reserved=0] is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers [https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.pbrc.edu%2Fresearch-and-faculty%2Fcenters-and-institutes%2F&data=04%7C01%7Casimpson1%40lsu.edu%7C20d1bd7f17db42c6acf608d98e723872%7C2d4dad3f50ae47d983a09ae2b1f466f8%7C0%7C0%7C637697443499800998%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=IONqQ4jN3%2Bm14jWfKF%2F2QYkvazojdcec2NSmJeh2dNI%3D&reserved=0], and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.
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Coordinator - Medical Records
Position type: Professional / Unclassified
LSUPBRC Cores - CTU - Finance and Strategy (Cody VanMeter (00087651) (Inherited))
LSU - Pennington Biomedical
Pennington Biomedical Research Center [http://www.pbrc.edu/], a world-renowned academic research institute of Louisiana State University, is seeking a Medical Records Coordinator in the Clinical Trials Unit.
The Medical Records Coordinator supports clinical research operations by coordinating the retrieval, organization, maintenance, and secure management of participant medical records and research documentation for clinical trials. The position ensures study records are accurate, complete, and maintained in accordance with Good Clinical Practice (GCP), HIPAA, FDA regulations, sponsor requirements, and institutional policies. This role collaborates closely with investigators, clinical research coordinators, regulatory staff, and healthcare providers to facilitate efficient study conduct, monitoring visits, audits, and regulatory inspections while safeguarding participant confidentiality and maintaining data quality.
The ideal candidate enjoys working in a collaborative, fast-paced research environment, has a strong understanding of regulatory requirements, and takes pride in maintaining organized, audit-ready records that support high-quality clinical research. This role is well suited for someone who thrives on precision, values confidentiality, and is committed to advancing scientific discovery through exceptional documentation and data management practices.
Major Responsibilities
Coordinate the collection, organization, maintenance, and secure storage of medical records and source documentation for multiple clinical research studies, ensuring records are accurate, complete, and audit-ready throughout the study lifecycle.
Manage essential clinical trial documentation, including informed consent forms, medical records, laboratory and diagnostic results, treatment documentation, protocol deviations, adverse event reports, protocol amendments, study correspondence, and other required regulatory records.
Maintain Trial Master Files (TMFs) and other study documentation in accordance with Good Clinical Practice (GCP), FDA regulations, HIPAA, Institutional Review Board (IRB) requirements, sponsor expectations, and institutional policies.
Enter, validate, and maintain study information within electronic health records (EHRs), electronic data capture (EDC) systems, clinical trial management systems (CTMS), and other research databases, ensuring data accuracy, completeness, and timely documentation.
Collaborate with principal investigators, clinical research coordinators, sponsors, monitors, and other research professionals to obtain, reconcile, and maintain study documentation that supports clinical trial operations.
Prepare and maintain documentation for sponsor monitoring visits, quality assurance reviews, audits, and regulatory inspections by ensuring study records are complete, organized, and readily accessible.
Identify and resolve documentation discrepancies while maintaining the confidentiality, integrity, and security of participant information and supporting the successful execution of clinical research studies.
Other duties as assigned.
Required Qualifications
Associate's degree
in Health Information Management, Health Sciences, Clinical Research, Healthcare Administration, Medical Office Administration, or a related field.
Two (2) years of experience managing medical records, clinical documentation, or research records in a healthcare, academic medical center, or clinical research environment.
Working knowledge of Good Clinical Practice (GCP), HIPAA, FDA regulations, and Institutional Review Board (IRB) requirements.
Demonstrated ability to manage multiple studies and competing priorities while maintaining exceptional attention to detail, organization, and accuracy.
Strong written and verbal communication skills with the ability to collaborate effectively.
Proficiency with Microsoft Office Suite.
Other duties as assigned.
Pennington Biomedical is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but has significant experience within the major job responsibilities, we welcome their application.
The ideal candidate enjoys working in a collaborative, fast-paced research environment, has a strong understanding of regulatory requirements, and takes pride in maintaining organized, audit-ready records that support high-quality clinical research. This role is well suited for someone who thrives on precision, values confidentiality, and is committed to advancing scientific discovery through exceptional documentation and data management practices.
Interested candidates should include a resume and a list of three (3) professional references to the online application.
Professional references should be the name, title, company, and contact information from past employers.
Professional references should include current or previous supervisors and/or coworkers.
Personal references should not be considered for the reference check process.
We will respect the request that we not contact a current employer.
However, we will need to contact a prior supervisor if such a request is made.
A letter of application/cover letter is recommended but not required. Official transcripts, if applicable, are required prior to hire and are not required at the time of application.
Posting date: July 16, 2026
Closing Date: (Open until filled if no date specified):
July 30, 2026
Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana [https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.visitbatonrouge.com%2F&data=04%7C01%7Casimpson1%40lsu.edu%7C6e27732ff6784367fb8308d98e7e9ceb%7C2d4dad3f50ae47d983a09ae2b1f466f8%7C0%7C0%7C637697496720898051%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aYepW4EPS10ljbVjy8aueTThtV1xYLzsq3i1EffFxKQ%3D&reserved=0]. For more information, visit PBRC [https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pbrc.edu%2F&data=04%7C01%7Casimpson1%40lsu.edu%7C6e27732ff6784367fb8308d98e7e9ceb%7C2d4dad3f50ae47d983a09ae2b1f466f8%7C0%7C0%7C637697496720908012%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=GQwW9MuvZK5x8zdo0nTtJiP65vfDN7DzdRpff%2BizpLA%3D&reserved=0].
Questions regarding career opportunities at Pennington Biomedical should be sent to hrm@pbrc.edu [hrm@pbrc.edu].
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Pennington Biomedical Research Center offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Pennington biomedical research center/Lsu is an equal opportunity employer.
Questions or concerns can be directed to PBRC Human Resources at 225-763-2776 or hrm@pbrc.edu [hrm@pbrc.edu].
Requires an Associate's degree in Health Information Management, Clinical Research, or a related field. Candidates must have at least two years of experience managing medical or research records and a working knowledge of regulatory requirements like GCP and HIPAA.