Administrative assistant ii - 64035362

Requisition No

• 879617
• Agency:
• Department of
• Health
• Working
• Title:
• Administrative
• Assistant
• II - 64035362
• Pay
• Plan:
• Career
• Service
• Position
• Number: 64035362
• Salary: $34,760.00 to $38,236.00 Annually Posting

Closing Date

08/03/2026 Total Compensation Estimator ToolOpen Competitive Opportunity Florida Department of Health Division of Disease Control and Health Protection Bureau of Epidemiology Administration Section This is a full-time, in-office position Your Specific Responsibilities: This position is under the immediate supervision and direction of the Administrator of the Immunization Section and is responsible for providing administrative assistance to the Section Administrator, Executive Community Health Nursing Director, and a Public Health Advisor. The individual works independently to accomplish ongoing tasks involving administrative duties for the Section. In addition, this position independently plans, prioritizes, and oversees all administrative tasks, including correspondence, equipment inventory, service contracts, personnel packages, a filing system database, purchase orders and receiving reports, supplies and equipment, printing, and other processing functions. Employee directly assists the Section Administrator and other key professional staff, including reviewing and analyzing correspondence for completeness, grammatical correctness, and programmatic accuracy, researching, disseminating assignments, and preparing responses to general correspondence. The incumbent is responsible for coordinating and maintaining a computerized filing system database, listed by categorical groupings and subject, to enable easy filing and efficient retrieval of all documents, reports, and correspondence. The employee also maintains a computerized correspondence and assignment tracking system for all program assignments. Maintains current information on division policies and programs and processes routine matters within established policies. Assures that appropriate administrative procedures are implemented and followed throughout the Immunization Section by providing technical assistance and training as necessary to all staff regarding administrative operating procedures, policies, and guidelines. Maintains manuals and correspondence on travel, and general services. Handle travel functions, and processing of various correspondence and reports within their assigned program areas. Initiates, prioritizes, plans, and oversees ordering supplies, forms, and equipment for the program. Directs purchasing, duplicating, general housekeeping, property control, and maintenance activities of the program. Maintains the Section Administrator appointment calendar and ensures his timely participation in scheduled activities by personal reminders. Makes all-conference and travel arrangements and prepares reimbursement travel vouchers for the Section Administrator and key professional staff. Performs special assignments, research, and report preparation. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions, such as accounting, personnel, purchasing, or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Qualifications: Minimum –

Experience in administrative support

Preferred –

Experience providing administrative support for a work unit of more than 25 people AA degree or higher

Florida Department of Health Mission, Vision, and Values

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision

To be the Healthiest State in the Nation.

Values

• I nnovation: We search for creative solutions and manage resources wisely.
• C ollaboration: We use teamwork to achieve common goals & solve problems.
• A ccountability: We perform with integrity & respect.
• R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
• E xcellence: We promote quality outcomes through learning & continuous performance improvement.
• Where
• You
• Will
• Work:
• Tallahassee,
• FL
• The
• Benefits of
• Working for the
• State of
• Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

Flexible Spending Accounts; Tuition waivers; And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com. Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.

Note