Arbol Residences of Santa Rosa·Mystic, Connecticut
The Medical Records Secretary is responsible for the maintenance, storage, and filing of health center medical records in compliance with state and federal guidelines. Additionally, the role handles nursing scheduling, receptionist duties, and administrative support for the Director of Nursing.
Walk through our doors and see the difference in the future with senior living and care. Set on thirty-two beautiful acres, StoneRidge is located just two miles from the riverfront and less than three miles from downtown Mystic, CT. When you work at StoneRidge, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company-one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! You will enjoy: Medical, dental, and vision insurance Life insurance AD&D insurance Long-term disability insurance 401(k) with company match Health savings account/Flexible spending account Resident Sponsored Staff Appreciation Bonus Resident Sponsored Educational Scholarships Generous PTO and paid holidays Employee assistance program Free on-site parking Daily Pay – work today, get paid today An exceptional work environment that is both engaging and fun! GENERAL SUMMARY The Medical Records Secretary is responsible to work in accordance with established policies and procedures and/or specific instructions from the Director of Nursing. Is responsible for proper maintenance and storage of the Health Center medical records. Is responsible for the properly recording, filing and upkeep of the Health Center medical records. Responsible for Nursing Scheduling, assists with CNA scheduling when necessary. ESSENTIAL JOB DUTIES: Maintains complete and accurate medical records for current and discharged residents. Maintains current charts with information pertinent to resident identification and provides manageable handling charts by removing, filling, and storing excess documentation in accordance with state and federal guidelines. Prepares charts for admission and after discharges; monitors charts for incomplete data. Provides appropriate, authoritative person with medical records and administration with statistical compilation of data as required. Maintains and keeps current Census Book and Resident Index Cards and state required census. Coordinates and maintains minutes to all necessary Quality Assurance meetings as required. Serves as Health Center Receptionist, when necessary. Manages handling of Health Center mail when necessary. Assists in ordering supplies, dealing with vendors and monitoring resident use of supplies for proper billing and completing inventory. Updates and maintains Health Center forms, policies and procedures, Medicare denial letters and other information. Assists Director of Nursing, Social Worker, and Administrator with special projects or assignments as needed. Sends correspondence to providers relating to requested medical record information. Maintains confidentiality of medical data. Attends in-service training, educational seminars, and staff meetings as needed to stay abreast of current nursing changes and new policies as required by the department. Acts as secretary to Director of Nursing on Health Center projects, assignments, policies and procedures and provides assistance to the Director of Nursing and Social Worker as necessary to facilitate the communication of information to and from families, responsible parties, staff, physicians, consultants, etc. QUALIFICATIONS/SKILLS: Must possess a High School diploma or GED. Knowledge of medical terminology preferred. Experience in a health care setting, preferably in long term care. Working knowledge of CMS regulations, MDS documentation, and state survey requirements. Experience conducting chart audits, managing delinquent records, deficiency tracking, and maintaining legal health records. Proficiency with PointClickCare strongly preferred. Familiarity with HIPAA, Release of Information (ROI), Medicare/Medicaid documentation standards, and QAPI processes. All new hires must be able to pass our preemployment screening process, which includes a fitness for duty physical, criminal background check, drug test and employment references as required by a licensed residential care facility. Some of the roles in our community also require that we ask about your vaccination status. EEO Employer
Candidates must possess a High School diploma or GED and have the ability to communicate effectively in English. Experience in a healthcare setting, preferably long-term care, and knowledge of medical terminology are preferred.
Market context
Medical records positions in Connecticut are often tied to long-term care and other healthcare settings where accurate documentation and clear communication matter. These roles can be competitive because employers often prefer candidates with healthcare experience and medical terminology knowledge, while benefits like paid time off, paid holidays, and insurance can help distinguish offers. Review the AI-summarized requirements and benefits on this page to save time, then confirm the original posting for any documentation or recordkeeping tools you have used.
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