Stormont Vail Health·Topeka, Kansas
The role focuses on providing real-time medical transcription and documentation assistance for physicians during patient encounters. Responsibilities include managing EHR entries, assisting with clinical procedures, and ensuring accurate recording of patient data.
Position Status: Full time
First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week: 40
Job Information Exemption Status: Non-Exempt
A Brief Overview This position spends a high percentage of time performing medical transcription duties as a "real time" Documentation Assistant for a specific physician. Time is spent routing and processing documentation and delivering reports to physicians for review in a timely manner. Core responsibility is to capture accurate and detailed documentation of the patient encounter in a real time manner. Member uses acquired, office-based skills to assist physicians and nursing personnel to maintain smooth working order of the offices, continuity of patient care and client satisfaction.
Skills and Abilities
Conscientious regarding care of equipment, utilization of supplies and personal time. (Required proficiency)
Knowledgeable of correct set-up and procedures to safely perform ear irrigation, monitor oxygen via mask and nasal cannula, assist with suture care and removal. (Required proficiency)
Knowledgeable of and follows correct techniques in the ordering, collection, and labeling specimens; in assisting providers in clean or sterile procedures. (Required proficiency)
Possess the ability to organize and prioritize assigned work duties and have a desire to interact with patients in a professional and empathetic manner. (Required proficiency)
What you will do
Implements identified plan through coordination of care with interdisciplinary care team to employ strategies to promote health and wellness. Collaborative with interdisciplinary care team encompassing strategies to achieve expected outcomes.
Communicate pertinent data and information relative to the patient, situation, or setting in a timely manner. Relay all advisories or alerts that appear while scribing to obtain guidance from Provider on proper response.
Promote infection prevention through use of standard precautions, proper procedure in dressing changes, wound care, hand hygiene and cleanliness of the patient rooms/department.
Provide assistance with activities of daily living (ADL’S), accurate measurement and recording of weight, height, vital signs and report any changes to assigned nurse.
All documentation assistant entries must contain an entry made by the provider that: Affirms the providers presence during the time the encounter was recorded, verifies provider reviewed the information, verifies of the accuracy of the information with provider authentication including date and time.
Assist the provider in navigating the EHR. Respond to various EHR messages as directed by the provider. Enter information into the EHR as directed by the provider. Relay all advisories or alerts that appear while scribing to obtain guidance from Provider on proper response. Ensure that all entries in the EHR by the Documentation Assistant are authenticated by the Documentation Assistant including date and time.
Delivers care guided by Jean Watson’s Theory of Human Caring illustrated by creating caring relationships, taking time to have uninterrupted moments with patients and displaying unconditional acceptance and respect.
Promotes a mutually respectful environment that encourages the exchange of ideas and supports the effectiveness of professional relationships and integrates ethics in all aspects of practice.
Demonstrates advocacy in all roles and settings.
Practices Diversity, Equity and Inclusion principles in their daily work by respecting others’ uniqueness, perspectives, backgrounds or beliefs.
Communicates effectively in all areas of professional practice.
Mentors PCT’s s new to their role for the purpose of ensuring successful enculturation, orientation, competence, and emotional support. Supports students to enhance their knowledge, skills, and abilities.
Commits to lifelong learning through critical thinking, self-reflection, and inquiry for personal growth and development.
Demonstrates willingness to participate in process of evolution the scope of the Stormont Vail Health professional practice model
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
Candidates must have completed a nursing program's first semester or a medical assistant/PCT program, or hold a relevant certification (CMA, RMA, CNA, or EMT). Required experience includes working in a medical setting with providers and proficiency in medical terminology and transcription.
Utilizes appropriate resources to provide, and sustain evidence-based nursing services that are safe, effective, and financially responsible, and used judiciously
Market context
In Kansas, support-services roles in healthcare are often tied to patient coordination, discharge planning, and connecting families with resources, so demand tends to follow hospitals, clinics, and community care settings. These positions can be competitive because employers often prefer social work training plus medical-field experience and may favor licensure such as LMSW or LSCSW. Review the AI-summarized requirements and benefits here to save research time, then confirm your degree, license status, and any relevant medical experience before applying.