Administrative Assistant
Youth Opportunity Investments, LLC·Saint Johns County, Florida
Youth Opportunity Investments, LLC·Saint Johns County, Florida
Provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. Responsibilities include managing correspondence, data tracking, record maintenance, and coordinating office supplies.
About Youth Opportunity & St.
Augustine Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth.
St.
Augustine Youth Academy in St.
Augustine, Florida, is a secure 70-bed Youth Academy serving males ages 13 to 17, providing trauma-informed care for mental health and substance abuse treatment needs.
The center integrates clinical therapy, education, restorative justice, therapeutic recreation, and life skills development.
Youth typically stay according to individual treatment progress, engaging in individual, family, and group therapy; victim impact awareness; pre-vocational preparation; and enrichment activities including art, music, and recreation.
Small group living units and licensed dietitian-managed nutrition promote stabilization and successful community reintegration.
The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care.
Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays – earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions.
Coordinate special projects, events, and assigned functions.
Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators.
Prepare and distribute general correspondence, reports, contracts, and memoranda.
Handle department data entry, copying, record keeping, and file management.
Provide computer support to staff and assist in completing computer-generated reports.
Coordinate staffing support as needed and assist with scheduling.
Order office supplies and maintain inventory for the department.
Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners.
Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation.
Maintain a high standard of role model behavior for youth.
Participate in training and professional development activities as required.
Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships.
Report all use of physical force and unusual incidents in accordance with policy.
Perform other duties as assigned or needed.
High school diploma or equivalent required.
Minimum of two years of general office experience preferred.
Strong customer service and multitasking abilities in a busy office setting.
Excellent organizational skills with attention to detail.
Proficient verbal and written communication skills.
Ability to interpret, adapt, and apply organizational guidelines and procedures.
Capable of working independently and meeting deadlines.
Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems.
Must maintain a valid state driver’s license.
Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry.
Must be free of communicable diseases as defined by the state.
Must pass evaluation of physical techniques and certification exams.
Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.
Market context
Administrative Assistant roles in Florida are commonly in steady demand across schools and healthcare settings, where offices need reliable support with scheduling, records, and communication. Competition often centers on candidates who can demonstrate Microsoft Office proficiency, strong organization, and clear communication, plus experience that shows they can handle multiple priorities. Review the AI-summarized requirements and benefits here to save time, then tailor your resume to highlight one year of relevant experience and specific office systems you have used.
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