Highmark Health·Jefferson Hills, Pennsylvania
This role coordinates surgical reservations and drafts the daily operating room schedule by communicating with surgeons, vendors, and other departments. It involves converting clinical data into scheduling software and assisting the OR Charge Nurse to ensure optimal patient care.
Company: Allegheny Health Network
GENERAL OVERVIEW: This position processes and coordinates all surgical reservations and case requests for drafting the daily operating room schedule. Communicates OR procedures times to vendors, other departments, and surgical offices. Interprets information from faxed reservations and converts to clinical procedures as a scheduled surgical case in the OR scheduling software. Participates in the OR daily huddle for final approval of the next day surgical schedule. Assists the OR Charge Nurse at the OR control desk to ensuring optimal care and coordination of current day surgical patients. Performs clerical and business related functions under the supervision of the Perioperative Business Manager and Perioperative leadership. ESSENTIAL RESPONSIBILITIES: Organizes and coordinates the development and flow of the surgical day by drafting the OR schedule through tedious coordinating and communication with surgeon’s offices, members of the Perioperative management team, anesthesiologists, and surgeons. Coordinates required surgical equipment and participation from outside vendors. Distributes OR Schedule to appropriate areas so that required staff, equipment and supplies are available when needed. Interprets information from faxed reservations and converts clinical and demographic data to a surgical procedure as a scheduled surgical case in the OR scheduling software and according to various operational considerations. Extends knowledge as required of new surgical procedures via new technologies and products and service line expansions. Acquires and maintains knowledge of process changes invoked by the Perioperative Business Manager, OR software upgrades, and operational enhancements. Contacts inpatient floors to coordinate patients to be transported to the operating room. Completes operating room On-Call sheets so that required staff is available during off shifts. Communicates information with other departments, staff, management and physicians. Performs all responsibilities in a professional manner that demonstrates appropriate behavior towards staff, peers, outside contacts, and other departments as dictated by Perioperative standard practices. Participates in regularly schedule Perioperative committees to improve operational performance the leads to better patient outcomes and greater patient satisfaction. Attends all mandatory in-services and various other educational programs such as competency programs.
Minimum Graduate of a medical assistant, patient care tech, or other similarly clinical focused program required Minimum two years relevant experience in an Operating Room, Ambulatory Surgery Center, or Surgeon Office that includes scheduling is required. Skills Must possess sound judgement, problem-solving skills, strong oral and written communication skills, ability to follow specific instructions, and able to work independently on assigned duties. Strong organizational skills, and proficiency with computers, and business office equipment. Preferred None Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.
As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.
Market context
Operating Room Scheduler roles in Pennsylvania are often tied to surgical volume and coordination needs across hospitals, ambulatory surgery centers, and surgeon offices. These positions are competitive because employers usually want candidates with clinical training plus direct OR or surgery-office experience, along with strong scheduling, communication, and patient-flow skills. Review the AI-summarized requirements and benefits here to save research time, and tailor your application to show your clinical program background and two years of relevant OR or surgical scheduling experience.
