Ochsner Rehabilitation Hospital·Jefferson, Louisiana
Provides comprehensive clerical and administrative support to the Hospital CEO and various departments. Responsibilities include managing correspondence, scheduling meetings, recording minutes, and handling facility petty cash.
Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO. Answers the telephone, screens calls and receives guests of the Hospital CEO. Performs various routine tasks and basic problem solving to assist in discharging responsibilities. Prepares and mails various meeting packets related to respective facility. Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments. Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties. Distributes various reports. Performs photocopying as needed. Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO. Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff. Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department. Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department. Maintains and distributes petty cash for the facility as requested. Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.
High school diploma or equivalent required. Proficiency in various computer applications/programs required. Previous experience in an administrative role required. Preferred Experience Associate’s Degree or additional coursework/related certificates preferred. Additional Data Equal Opportunity Employer, including Disabled/Veterans
Requires a high school diploma or equivalent and previous experience in an administrative role. Proficiency in various computer applications and programs is mandatory.
Market context
In Louisiana, full-time administrative assistant roles are typically tied to ongoing office, school, or healthcare operations, so demand often follows routine staffing needs rather than seasonal spikes. These jobs can be competitive because employers usually want prior administrative experience and strong computer skills, while benefits such as health, vision, life insurance, PTO, and EAP support can make offers more attractive. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show the systems and office tools you use most confidently.
