PSI CRO·King of Prussia, Pennsylvania
The role focuses on managing communication and documentation between clinical sites and vendors, ensuring regulatory compliance and supply chain efficiency. It involves maintaining tracking systems, coordinating audits, and supporting the administration of site payments and training.
Company Description We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,800+ driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
Hybrid role in King of Prussia, PA Site Management Ensures exchange of information and documentation with sites and vendors Ensures order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies Ensures regulatory and ethics committee submissions and notifications Ensures proper administration of sites and vendors payments Coordinates preparation for and follow-up on site, TMF and systems´ audits and inspections Reviews and coordinates site-specific query resolution Reviews and coordinates site-specific EDC completion and provides the site Monitor with regular updates on the completion status Other Communication Exchanges information and documentation with other departments Supports the organization of internal team meetings including preparation of agendas and minutes Supports the organization of Investigator Meetings Maintains study-specific and corporate tracking systems Serves as the sites’ primary contact point Serves as the primary sites’ contact point for vendors, study supplies, and access management Ensures communication between the sites and off-site facilities Training Arranges and tracks initial and on-going project training for site teams in all vendor-related systems Provides training in courier management and study supplies ordering to the site team Document Management Checks the TMF on a site and a country level regularly and files pending documents Prepares, distributes, and updates Investigator Site Files (ISF) and ISF checklists Provides Monitors with ISF documents to be filed in the ISF prior to each monitoring visit Revises and checks translations status Safety Management Ensures proper safety information flow with the investigative sites. CTMS Management Updates CTMS with lacking project information Assists the Monitors in their prompt completion of all subject event and site event information in CTMS Assists the Monitors in their meeting deadlines for site visits, visit reports and visit letter dates information recording in CTMS Tracks the resolution status of site issues and action items in CTMS Vendor Management Ensures that pre-study testing (dummy scans, MRI/CT qualification questionnaires, test ECGs, etc.) of local site facilities is completed Tracks vendor-related supplies (lab kits, ECG electrodes, CDs for scans, etc.) on a site level Other departmental assignments, as necessary
College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities is considered sufficient. Minimum 2 year experience within the clinical research industry, corporate or academic environment where administrative experience and technical skills have been gained. Basic proficiency in MS Word. Basic proficiency in MS Excel. Basic proficiency in MS Outlook. Basic proficiency in MS Power Point. Knowledge (following proper training) of applicable software and project specific systems. Basic typing skills in English (min. 40 words per minute)
For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future. All your information will be kept confidential according to EEO guidelines.
Candidates must have a college degree or equivalent experience and at least 2 years of experience in clinical research or a corporate administrative environment. Proficiency in Microsoft Office and basic English typing skills are required.
Market context
In Pennsylvania, Site Management Associate I roles are often tied to active clinical research programs, so demand tends to track study volume and site expansion. These positions are competitive because employers usually want a college degree or equivalent experience, at least 2 years in clinical research, plus Microsoft Office and basic English typing skills. Review the AI-summarized requirements and benefits on this platform to save time, and tailor your application to show site coordination and documentation experience.
