The Child Center of NY·New York
The secretary performs clerical duties including scheduling appointments, billing clients, and maintaining client charts and records. They are also responsible for screening calls, interviewing clients for intake forms, and managing office supplies.
Make a Difference Every Day At The Child Center of NY, we believe every child deserves the opportunity to thrive.
Each year we serve thousands of children, youth, and families across New York City through early childhood education, behavioral health, youth development, residential treatment, health services, and family support programs.
Whether you're working directly with children or supporting the people who do, your work will help strengthen families and transform communities.
Join a mission-driven organization where your work matters.
Position Overview This is a TEMPORARY Leave Coverage Position (3 months) The secretary is responsible for performing clerical duties using specific knowledge of the program and program procedures.
Duties may include scheduling appointments, billing clients, and compiling and recording client charts, responsibilities for client records, reports, and correspondence.
Essential Functions: Screen incoming telephone calls and direct to appropriate staff; record and transmit messages as needed.
Announce clients and visitors.
Schedule and confirm client appointments.
Interview clients to complete documents, case histories, or forms, such as intake or insurance forms.
Prepare and maintain client records and correspondence files (i.e. reports, invoices, financial statements, letters, case histories and medical records.
Perform various administrative functions, such as ordering and maintaining an inventory of supplies.
Other related duties as assigned.
High School diploma or equivalency. Bilingual in one or more of the following: Spanish, Mandarin, Cantonese, Bengali and others, may be required depending on client needs. 2 years related experience. Proficiency in Microsoft Office. Previous experience using Electronic Health Record System(s). Fluency in Mandarin preferred.
Candidates must have a high school diploma or equivalency and at least 2 years of related experience. Proficiency in Microsoft Office and experience with Electronic Health Record systems are required, with Mandarin fluency preferred.
Market context
Administration roles in New York are often in steady demand across healthcare settings, especially when candidates can support compliance, coordination, and day-to-day operations. These positions are competitive because employers may prefer a bachelor’s degree, with added value for life sciences, public health, or advanced medical credentials, plus ACRP or SOCRA certification. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show relevant administrative and regulatory experience.