CCRM Fertility·Chicago, Illinois
The Clinical Coordination Assistant supports the IVF Nurse Coordinator by managing patient data, transcribing records, and obtaining medication authorizations. They are also responsible for performing chart audits, tracking consents, and handling triaged phone calls within their scope of practice.
Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit www.ccrmivf.com [http://www.ccrmivf.com/]
Location Address: 225 W Wacker Dr, Suite 800, Chicago, IL 60606
Department: Clinical
The Clinical Coordination Assistant demonstrates knowledge and skill in the care of all infertility patients and works with the IVF Nurse Coordinator to facilitate care for the CCRM patients. This position reports directly to the Clinical Manager and takes daily direction from the Nurse Coordinators/Physician/Clinical Manager and Practice Administrator.
Transcribe, enter, scan, and verify data from source documents into the electronic medical record in an accurate and timely manner.
Obtain prior authorizations for medications as directed by RN.
Call patient pharmacy with patient prescriptions and prescription refills as directed by RN.
Perform chart audits for weekly ART meeting.
Track and audit all patient consent forms for completion. Alert RN if deficiencies noted.
Verify that patient work up status is completed and ensure communicable labs are kept up to date.
Track inventory and ensure timely documentation of all incoming and outgoing consignment medication for nurse team, as needed or as delegated.
Attend hormone meeting with the nursing team.
Assist with monitoring nurse team flags and facilitate flag completion as needed.
Assist with answering calls to nurse line and checking nurse line voicemails as needed or when delegated.
Within scope of practice, answer triaged phone calls for nursing team and document action taken in patient EMR.
Other duties as assigned.
High School Diploma required.
Medical Assistant certificate required.
Current BLS certification required.
2+ years of medical assistant experience preferred.
The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office, clinical and/or laboratory setting. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets. While performing the duties of this job, the employee will interact with others and ensure compliance with medical regulations, ethical guidelines, and organizational policies to maintain the highest standards of care and patient and staff safety.
The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.
All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.
We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Market context
In Illinois, nursing roles typically see steady demand across hospitals, clinics, and long-term care settings, especially for candidates with an active Illinois license and current CPR certification. These positions can be competitive because employers often look for both accredited nursing education and readiness to work in fast-paced care environments. Review the AI-summarized requirements and benefits here to save time, then confirm your license, CPR status, and degree match before applying.