WVU Medicine·Ripley, West Virginia
Provide diversified administrative and secretarial support to the department, including managing confidential records and coordinating projects. Responsibilities include arranging meetings, composing correspondence, and handling communications from physicians and patients.
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Provide administrative/secretarial support to department and perform diversified administrative and secretarial functions.
EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. EXPERIENCE: 1. One (1) year of secretarial experience and/or clinical experience
EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Associate degree in secretarial science CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Maintain files and security of confidential information: e.g. patient medical records, hospital financial information, salary, staff and legal information of a confidential nature. 2. Coordinate and track projects and committee decisions through the department or hospital to ensure paperwork is complete/appropriate, and follow-up services are provided in a timely fashion 3. Arrange meetings and appointments. 4. Provide research and administrative support to special projects, preparing data and follow-up projects. 5. Compose correspondence, memos, and reports as instructed. Take dictation and/or transcribe from handwritten material or Dictaphone. Type, format and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc. 6. Respond to calls and visits from physicians, physician offices, and patients; determine the urgency of the situation. Suggest appropriate referrals or inform supervisor when situation warrants attention. 7. Perform certain executive functions to assist the supervisor including making decisions within authorized scope or directing the decision making to the proper authority. 8. Maintain established department/hospital policies, procedures, objectives, performance improvement, safety, environmental and infection control. 9. Maintain required records, files, and compile required statistics. 10. Maintain department equipment and supplies. 11. Attend meetings as required and participate on committees as directed. 12. Maintains professional growth and development through educational programs and inservice meetings. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Manual dexterity used in operating standard office equipment 2. Prolonged periods of sitting 3. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SKILLS AND ABILITIES: 1. Excellent communication skills: written and verbal 2. Must be detail oriented and organized 3. Basic computer knowledge and prior experience with all of the Microsoft Office Suite 4. Internet proficiency and ability to gather data and prepare reports 5. Ability to prioritize is a must 6. Ability to follow oral and written instructions 7. Be present in a professional and positive manner 8. Microsoft Office Suite (including Excel, Outlook, PowerPoint, Word) Additional
Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: JAX Jackson General Hospital Cost Center: 51 JAX Nursing Emergency Services Address: 122 Pinnell St Ripley West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
Requires a high school diploma and at least one year of secretarial or clinical experience. An associate degree in secretarial science is preferred.
Market context
In West Virginia, department secretary roles in healthcare are often tied to ongoing administrative needs in clinics, hospitals, and support departments. These positions can be competitive because employers usually look for both office skills and familiarity with clinical settings, with a high school diploma and prior secretarial or clinical experience commonly required; an associate degree in secretarial science may strengthen an application. Review the AI-summarized requirements and benefits on this platform against the original posting, and tailor your resume to show scheduling, records, and patient-facing coordination experience.