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The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary The Division of Women’s Health is in the Department of Medicine (DOM) at Mass General Brigham. The Division works with faculty across all hospital divisions and departments to advance the knowledge and understanding of women’s health and sex differences in health and disease. building on its core mission of leading the field in state-of-the-art clinical care for women, the Division advances women’s health research, as well as education and advocacy to improve the health of women.
Under the general direction and supervision of the Administrative Manager, the primary focus of the Administrative Assistant II (AAII) will be providing front line support for the Division and performing general administrative duties as assigned. They will require a high degree of organization and the ability to prioritize assignments and will be expected to use a high-level of judgement and discretion in dealing with confidential and sensitive matters. This position will be 4 days in-person and 1 day remote, splitting in-person time between both our MGB Assembly Row office and BWH Longwood office.
Summary Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.
Essential Functions
Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
