Program assistant

POSTGRADUATE CENTER FOR MENTAL HEAL·New York

$50,958 - $50,958/yrOther On Site 0-2 yrsPosted 7 days ago

Practice for this role

Program assistant · $50,958 - $50,958/yr

About the role

Pay for this role is about 18% below the New York median for administration roles.

This role provides administrative, reception, and coordination support to facilitate the effective operation of an ACT Team office. Responsibilities include data entry, managing clinical documentation, handling billing tasks, and overseeing petty cash and office supplies.

Job DetailsJob Location

164 20th
St 4C and 4D
Brooklyn
ACT -
Brooklyn,
NY 11232Education
Level: 2
Year
DegreeSalary
Range: $50,958.18 - $50,958.18
SalaryJOB
SCOPE: This role provides administrative, reception, and coordination support to facilitate the effective operation of the office within an ACT Team. It is an on-site position (no remote work). The schedule is M-F, 9 AM to 5 PM.
Essential
Functions:
Data entry, answering phones and relaying accurate messages
Maintains upkeep of daily and monthly clinical white boards with necessary and updated information for visits, medications, hospitalizations, etc.
Works closely with the Team Leader to submit monthly billing, updating daily contact sheets, tracking Medicaid enrollment.
Assists with conducting diligent searches for missing clients.
Assists with conducting health insurance eligibility checks and ensuring accurate updated information is entered in the electronic medical record and on billing spreadsheet and providing team with information about consumer’s status with Medicaid Managed Care Organizations (MCOs), spend-downs, and inactive health insurance status.
Support Team Leader, staff and psychiatrist in communication with Managed Care Organizations, ensuring documentation is faxed and transmitted to MCOs to authorize services and medications.
Manage service dollar petty cash account in accordance with PCMH policy and procedures for distribution and reconciliation of OMNY Cards, cash and gift cards for consumer purchases.
Manages staff petty cash and OMNY Card distribution.
Submits electronic check requests for the program.
Maintains ACT Team vehicle log.
QualificationsEDUCATION
AND
Experience:
High School Diploma or equivalent required, Associates Degree or college level courses preferred.
Experience in a mental health or social service setting preferred.
Knowledge and experience of electronic health records (specifically AWARDS by Foothold and myEvolv by Netsmart) preferred.

Requirements

A high school diploma or equivalent is required, while an associate degree or college-level courses are preferred. Experience in a mental health or social service setting and familiarity with electronic health records are also preferred.

high school
associate degree
Communication
Coordination
Billing
Reception
Record keeping
Electronic medical records
Data entry
Administrative support
Clinical documentation
Medicaid enrollment
Petty cash management
Health insurance eligibility

Posting details

Employment type: Other
Work arrangement: On Site
Experience: 0-2 yrs
Salary: $50,958 - $50,958/yr
Location: New York
Posted: Sep 1, 2026
Application: Employer website

New York administration roles stay competitive

Administration roles in New York are often in steady demand across healthcare settings, especially when candidates can support compliance, coordination, and day-to-day operations. These positions are competitive because employers may prefer a bachelor’s degree, with added value for life sciences, public health, or advanced medical credentials, plus ACRP or SOCRA certification. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show relevant administrative and regulatory experience.