Sacred Path Indigenous Wellness Center
Location
Pomona, California
Salary
$20 - $25 / HOUR
This dual role involves providing essential administrative and organizational support, including managing records, tracking purchases, and assisting leadership with operational tasks. Concurrently, the Case Manager aspect requires supporting individuals receiving services by linking them to necessary resources, developing care plans, and providing advocacy and direct assistance.
Candidates need a minimum of three years of experience in administrative roles or office management, proficiency in Microsoft Office, Google Workspace, and Zoom, along with strong organizational skills and accuracy. Additional requirements include passing background checks, maintaining a reliable vehicle, and being available for occasional evening or weekend work.
Benefits: 401(k) Dental insurance Health insurance Paid time off Job Purpose/Summary
The primary responsibility of a Case Manager part of the position is to provide support and assistance to individuals receiving services at Sacred Path. Case Managers play a crucial role in helping clients access the resources and services they need to improve their well-being and overall quality of life. Case Managers collaborate with other members of multidisciplinary treatment teams to develop plans that address the client’s specific needs. (e.g., mental health, substance use, social, financial, academic, occupational, medical, cultural). The role involves providing linkages, resources, transportation, advocacy, and other forms of support.
Assist in day-to-day administrative tasks such as data entry, document preparation and record-keeping Attend meetings and take notes Set up and maintain calendars Maintain databases and submit reports to fulfill contract requirements Register clients with Sacred Path and enroll them in the Family Resource Center. Support the functioning and operation of the Day Care Center Manage gift card purchase and distribution process, as well as other program purchases Assist in the logistical planning and coordination of agency events, workshops, and training sessions Assist with food preparation or pick ups for events, set up, clean up for workshops or events when needed Help prepare materials (e.g., flyers, sign-in sheets), set up venues, and provide on-site support during events. Maintain communication with internal staff to facilitate smooth operations Attend outreach/workshops/events as needed. Schedule Zoom meetings Assist in coordinating office equipment, maintenance and repairs Assist in processing invoices & reimbursements; tracking expenses and maintain accurate financial records. Handle sensitive client and personnel information with discretion and maintain strict confidentiality Ensure compliance with agency policies, procedures, and relevant regulations Keep the Supervisor/Operations Manager and CEO well informed regarding activities, pending issues and potential problems. Complete tasks by the deadline and work with the team to meet goals. Occasional evening and or weekend work may be required Supporting the coordination, planning, and purchasing related to annual events such as powwows, etc. On-site office management - coordinate and address any on site related issues (for example, working with building property management,) reception duties, inventory of office resources, help with developing office procedures, collaboration and support for all programs, ensuring that the office is ready for daily activities and programming. Other duties, as assigned or required, to fulfill the mission of Sacred Path.
Experience & Qualifications Minimum 3 years experience in administrative roles or office management Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom Strong organizational skills with attention to detail and accuracy Ability to type at least 30 words per minute Excellent communication and interpersonal skills Able to manage multiple tasks, prioritize effectively and use sound judgment Proactive planner and willing to learn new skills Experience managing databases and evaluations Able to work independently and with a team in a professional and efficient manner Mental Demands There are various deadlines associated with this position. The employee must also multi-task and interact with many people on a variety of issues.
Other Requirements Eligible to work in the United States Pass fingerprint clearance Maintain annual negative TB test results on file Pass a post-offer drug test Possess & maintain a reliable vehicle, valid CA driver’s license and active auto insurance Available to work evenings and weekends, as needed Willing to travel, as needed
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