Field Coordinator

• Overview Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.
• Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry.
• We also provide nursing home support, care management, and in-home care through our Essen House Calls program.
• Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.
• We’re looking for talented, motivated individuals to join our growing team.
• Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you.
• Join us in making a real difference in the health of our community.
• Job Summary The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post-event procedures are completed efficiently.
• This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non-medical supplies are ready for each event.
• The Field Coordinator will also be responsible for patient registration, overseeing screenings, and managing the raffle process.

Responsibilities

Pre-Event Preparation: · Event Confirmation · Confirm all scheduled events on the event tracking system. · Ensure the correct number of attendees for each event by confirming attendance every Thursday PM of the prior week. Supplies Management: · Verify the availability of all necessary medical and non-medical supplies for the event the following week. · Ensure the inclusion of essential items such as Essen Table Cloth and Brochures. System Testing: · Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week). Day of Event: Event Arrival and Setup · Arrive at the event location at least 30 minutes before the event starts. · Greet the Coordinator and move to a separate location to conduct any necessary testing or setup. · Set up the event table with all required supplies, ensuring everything is organized and accessible. Presentation and Raffle: · Conduct the event presentation and announce the raffle. Make sure to hold off the actual raffle until after the screenings are completed. Patient Registration and Testing Coordination: · Begin patient registration in the ECW system. · Coordinate with the second event coordinator, ensuring they start testing as planned. · Ensure all cardiology appointments are completed. · Complete testing for at least 20 patients within a 2.5-hour window. Wrap-Up of Event: · Raffle and Next Steps: · Complete the raffle drawing as announced. · Reinforce the next steps for patients regarding their test results and follow-up actions. · Lunch Break: · Take an appropriate lunch break to ensure readiness for the next event. Afternoon Event (if applicable): · Second Event Setup and Execution: · Arrive at the next scheduled event in the PM. · Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event. Additional Duties (as needed): · If no additional event is scheduled, assist in driving additional attendees to future events or perform other necessary duties as directed.