Job detail

Medical Records Specialist

Pancare of Florida Inc

#Compliance #Data Entry #Confidentiality #Medical Records #HIPAA #ROI #Healthcare Administration #EHR #Patient Privacy

Quick overview

The specialist will be responsible for processing medical records requests in compliance with HIPAA, verifying authorizations, tracking all Release of Information (ROI) activities, and managing incoming faxes. Key duties also include retrieving records for authorized personnel, closing records, scanning/indexing documents into the EHR, and maintaining confidentiality.

Requirements summary

A High School Diploma or equivalent is required, along with a minimum of two years of experience in medical records management within a healthcare setting and two years of EMR experience. Experience supporting chart audits and regulatory reviews is strongly preferred, as is accuracy in data entry.

high schoolHIPAA ComplianceConfidentiality MaintenanceEHR SystemsData Entry AccuracyPatient PrivacyAuthorization VerificationFax ManagementRecord RetrievalMedical Records ProcessingROI TrackingChart AuditseClinicalWorksDocument IndexingRegulatory ReviewsDocument Categorization

Job description

Medical Records Specialist: 📍 Panama City, FL

🕒 Full-Time | Non-Exempt | Monday–Friday, 8: 00 AM–5:00 PM

💙

About the Role

Due to continued growth and our commitment to maintaining accurate and secure patient information, PanCare of Florida is expanding our team with two new Medical Records Specialist positions.
In this important role, you will help ensure the integrity, confidentiality, and accessibility of patient health records across our clinics.
Medical Records Specialists play a vital behind-the-scenes role in patient care by supporting the accurate documentation, organization, and management of medical records.
The ideal candidate is highly detail-oriented, organized, and committed to protecting patient privacy while working collaboratively with clinical and administrative teams.
If you take pride in precision, compliance, and helping healthcare teams operate efficiently, we invite you to join our mission-driven organization.

What You’ll Do

In this role, you will

Process requests for medical records in compliance with HIPAA and organizational policies.
Verify authorization forms and release records appropriately.
Track and document all ROI activities.
Manage incoming faxes, including sorting, batching, and routing to the correct destination.
Retrieves medical records promptly upon request for nurses, physicians, front office personnel, and/or other authorized individuals.
Closes medical records according to established protocols.
Scan, index, and upload documents into the EHR system.
Ensure documents are properly categorized and routed to appropriate provider
Maintain scanning logs.
Maintain confidentiality and security of patient information, adhering to HIPAA regulations
Assist providers and staff in locating or retrieving records.
Support clinic operations by prioritizing urgent or time-sensitive documentation.