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Practice Coordinator - Family Medicine - Arrowhead Regional Medical Center
Job detail
Practice Coordinator - Family Medicine - Arrowhead Regional Medical Center
The Practice Coordinator provides direct business operations support to medical directors, site physicians, advanced providers, and scribes, acting as the site coordinator and interface between the practice, hospital, and community leadership. Responsibilities include administrative support, managing site financials, acting as a software super user, facilitating daily patient census, ensuring schedule coverage, and collaborating on recruiting, compliance, and revenue cycle management tasks.
Requirements summary
A High School diploma or equivalent with 0-2 years of administrative experience in an office or healthcare setting is required, though an Associate degree in a related field is preferred. Candidates must possess knowledge of healthcare terminology, intermediate proficiency in MS Office Suite, strong organizational and interpersonal skills, and the ability to work independently in a potentially stressful environment.
high schoolassociate degreeAdministrative SupportCharge CaptureOn-BoardingDocumentation ComplianceFinancial SupportMeeting SupportBusiness Operations SupportSoftware Super UserPatient Census FacilitationMedical Records SubmissionSchedule CoverageRecruiting CollaborationData Metrics CollectionOperational Program SupportRecredentialing ComplianceHR Relations Point Person
Job description
Colton, CA – Seeking Family Medicine Practice Coordinator Everybody Has A Role to Play in Transforming Healthcare As a Practice Coordinator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 890 practices across the country, serving 14.5 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity As appropriate to the site practice, acts as the coordinator for the site Vituity leadership and as the interface for the practice to the hospital and community. As appropriate to the site practice, acts as the coordinator for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team. Provide administrative support to the site medical director and site management team. As appropriate to the site practice, provides support to the Medical Director and/or the Site Management Team with site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards. Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems. As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate. Provide office support to include, but not limited to, meeting support, office systems, supplies, site events, position procedure manual, and customer service. As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds. As applicable to the site practice, responsible for finding coverage as needed for the site clinical schedules to ensure adequate coverage with no disruption to patient care. As applicable to site practice, collect minimal data metrics. Provide administrative support of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations. Collaborate with Medical Director and/or Site Management Team to ensure aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students. Collaborate with Medical Director and/or Site Management Team to ensure all licensed providers are completing their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office. Collaborate with Medical Director and/or Site Management Team to ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests. Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and assist with compliance of employment law and Vituity policies. As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate. Ensure billing and documentation compliance through completion of site WIP/TAD lists and answering provider routine questions. Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests. Required Experience and Competencies High School diploma or equivalent and 0-2 years of administrative experience in an office or healthcare setting required. Associate degree in related healthcare or healthcare administration field preferred. Experience working in the healthcare field preferred. Knowledge of healthcare and medical terminology. Intermediate MS Excel, Word, PowerPoint, and Outlook skills Strong consultation skills and the ability to seek out information. Strong work ethic, organizational skills, and interpersonal skills. Ability to prioritize and work in a stressful environment. Ability to be self-directed, motivated, and sensitive to deadlines. Ability to express ideas and convey information effectively in verbal and written communications. Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image. Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. Ability to establish and maintain effective working relationships as required by the duties of the position. Ability to read, understand and communicate in English sufficient to perform the duties of the position. The Practice Arrowhead Regional Medical Center – Colton, California Arrowhead Regional Medical Center is a 456-bed university-affiliated teaching hospital licensed by the State of California Department of Public Health, operated by San Bernardino County, and governed by the Board of Supervisors. The hospital, located on a 70-acre campus in Colton, California, operates the Edward G. Hirschman Burn Center, a trauma center, comprehensive stroke center, a behavioral health center, and five family health centers. Arrowhead Regional Medical Center also provides more than 40 outpatient specialty care services. Vituity-staffed Emergency Department and acute psychiatry offer integrated care solutions at this site. The Community Colton, California, is a wonderful place to call home, offering a balance of suburban comfort and urban amenities. The city provides a quiet, family-friendly atmosphere while being close to Riverside and San Bernardino. Surrounded by beautiful mountain views, Colton offers parks like Colton City Park and access to the San Bernardino National Forest, perfect for hiking, picnicking, and outdoor recreation. The city is near famous attractions like Riverside Plaza, the California Citrus State Historic Park, and Box Springs Mountain Reserve. Its central location makes it easy to visit nearby landmarks, including Lake Arrowhead, Big Bear Lake, and Los Angeles. With a rich cultural heritage, local events, and affordable living, Colton is a unique place to live and work, offering both natural beauty and access to Southern California’s best attractions. Benefits & Beyond
Benefits
Wellness Program
Dental
Vision
Paid Time Off
401(k) Retirement Savings Plans
HSA/FSA
Life and AD&D Coverage
Student Loan Refinancing Discounts
Health Plan Options
Professional and Career Development Program
EAP and Travel Assistance
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service) Generous paid time off starting 3-4 weeks’ annually Student Loan Refinancing Discounts Professional and Career Development Program EAP and travel assistance included Wellness program Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the base salary range for this position is $22.05 - $27.02, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.
