Job detail

Office Assistant - IRMC Physician Group Allergy & Immunology - Full Time

Indiana Regional Medical Center

#Confidentiality #HIPAA #Patient Flow #Petty Cash #Payment Collection #Medical Office #Insurance Verification #Prior Authorizations

Quick overview

Key duties involve cheerfully greeting and registering patients, processing necessary documentation, verifying insurance eligibility, and managing appointment scheduling according to provider protocols. The role also requires handling incoming communications, collecting payments, and maintaining an orderly front office environment.

Requirements summary

Candidates should ideally possess two years of experience in a medical office or customer service setting, along with a high school diploma or equivalent; completion of a medical secretarial program is preferred. Essential abilities include strong interpersonal skills, clear communication, proficiency with office equipment, and a solid understanding of patient confidentiality laws.

high schoolInterpersonal SkillsCustomer ServiceRecord KeepingHIPAA ComplianceMedical TerminologyCash HandlingAppointment SchedulingCritical ThinkingInsurance VerificationPatient RegistrationTelephone EtiquetteTeam CoordinationPrior AuthorizationClerical Equipment OperationCerner

Job description

Job Responsibilities
Cheerfully greets and registers incoming patients and visitors in a prompt and pleasant manner, determines their needs and responds accordingly.
Retrieves, reviews for correctness and processes patient registration forms.
Collects, scans and updates personal and financial information (insurance cards, driver’s license, etc.) obtained from patients.
Runs insurance verification/eligibility on every patient.
Works insurance eligibility alerts (yellow triangle alerts).
Collects payments from patients and provides a receipt.
Retrieves messages from answering service/voicemail each morning, right after lunch and throughout the workday.
Answers telephone and directs incoming calls to the appropriate party (e.g. physician, clinical or support staff) via message center.
Works Cerner message center pools and completes messages as applicable.
Schedules patient appointments according to provider protocol.
Maintains copays, petty cash logs and receipts.
Forwards medical record requests to the Health Information Management Department (HIM) in a timely fashion in accordance with organizational policy.
Monitors patient reminder system daily to include cancellations, reschedules and no-show appointments. Follows-up on appointment cancelations and reschedules as appropriate.
Follows HIPAA, Confidentiality and Security rules when providing information to outside sources.
Accepts and signs for mail parcels and other deliveries according to office policy.
Practices sterile techniques and universal precautions when accepting specimens from patients over the counter.
Provides lead or manager with a list of clerical supplies as needed.
Maintains an orderly, neat and clean front desk area and waiting room.
Routinely retrieves faxes from the fax machine.
Obtains prior authorizations as required by patient insurance policy for testing and procedures.
Travels to other IPG offices when needed to cover front office when requested.
Performs other tasks as requested.

Office Assistant - IRMC Physician Group Allergy & Immunology - Full Time

Quick overview

Requirements summary

Job description

Qualifications

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