This intermediate typist clerk will provide clerical and administrative support to the Safe Harbor Trauma Recovery Center at Harbor-UCLA, assisting with database entry, scheduling, and document preparation. Key duties include typing complex documents with accuracy, checking records for compliance, and serving as a receptionist for public inquiries.
Requirements summary
Candidates need one year of office clerical experience involving typewriting, or an Associate of Arts degree in clerical procedures. A required typing speed of 40 net words per minute must be demonstrated, along with proficiency in Microsoft Office and Adobe Acrobat software.
This position is for an intermediate typist clerk who will serve in a supportive role for the Safe Harbor Trauma Recovery Center (TRC) at Harbor-UCLA Medical Center. They will assist in the clerical and administrative duties of the program to ensure proper program functioning.
Essential functions
This position will work closely with the Assistant Staff Analyst and under the supervision of the Administrative Directors to support operations of the Trauma Recovery Center at Harbor-UCLA. They will carry out assignments from the staff as described below:
Enters client data into appropriate databases as required by program protocols and grant funding.
Performs basic operational duties, including, but not limited to, appointment scheduling and management, meeting scheduling, and note-taking.
Typewrites complex charts, forms, statistical and similar documents from rough draft requiring skill in arranging tabular material, setting up forms and extreme accuracy in typing.
Checks documents for completeness, accuracy, and compliance with program and other requirements.
Answers questions and gives information to the Public concerning such matters as hours, operations, and procedures; acts as special receptionist or counter clerk.
Keeps records of a nature requiring specialized knowledge, discrimination, and judgment in the selection, compilation, or computation of data to be included.
Maintains clerical controls where work is divided among personnel performing separate parts of an entire operation.
Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.
Answers correspondence requiring the selection of data necessary in formulating the reply, referring unusual cases to a superior for approval.
Compares or segregates documents in cases where specialized knowledge of the function and more than a routine check for accuracy are involved, as in the auditing of warrants or purchase orders.
Operates office machines such as printers, copiers, and fax machines incidental to the performance of other duties.
May routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment.
Job qualifications
One year's office clerical experience involving typewriting
OR- A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college. Typewriting skill: Ability to type at the rate of 40 net words per minute.
Education/Experience
One year’s office clerical experience involving typewriting, or;
A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college.
Certificates/Licenses/Clearances
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Successful clear the Live Scan process through Los Angeles County.
Medical Clearance required.
Other Skills, Knowledge, and Abilities
Excellent organizational and strong interpersonal skills.
Must demonstrate an understanding of trauma-informed care.
Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
Proficient with Adobe Acrobat software.
Knowledge of the functioning of the healthcare setting.
Strong verbal and written communication skills.
Excellent time management skills.
Physical demands
Stand: Frequently
Walk: Frequently
Sit: Frequently
Handling / Fingering: Occasionally
Reach Outward: Occasionally
Reach Above Shoulder: Occasionally
Climb, Crawl, Kneel, Bend: Occasionally
Lift / Carry
Occasionally - Up to 25 lbs
Push/Pull
Occasionally - Up to 25 lbs
See: Constantly
Taste/ Smell: Not Applicable
Not Applicable = Not required for essential functions
Occasionally = (0 - 2 hrs/day)
Frequently = (2 - 5 hrs/day)
Constantly = (5+ hrs/day)
Work environment
General Office Setting, Indoors Temperature Controlled
Eeoc statement
It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.
