Cedars-Sinai·Santa Monica, California
This role supports physicians and clinical staff by managing the day-to-day physician practice clinical and surgery schedules, serving as a key contact for coordinating the patient experience through scheduling surgeries and procedures. Primary duties involve handling all patient scheduling, verifying insurance, obtaining authorizations, ensuring pre-op studies are completed, and coordinating necessary arrangements for surgical procedures.
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A Little More About What You Will be Doing The Surgery Scheduler supports the physician and clinical staff in administrative related tasks to ensure clinic workflow.
This position is responsible for the day-to-day assigned physician practice including management of physician practice clinical and surgery schedule.
This role serves as a key point of contact in coordinating the patient experience within the practice through scheduling patient surgeries, outpatient procedures, provision of health education information and other related surgery and procedure scheduling tasks for various medical specialties of the Cedars-Sinai Medical Care Foundation.
Primary
Handles all scheduling for patient including pre-op and post-op appointments, verifying insurance, obtaining surgery authorizations, health clearancea for the patient. Ensures all pre-op studies are scheduled and completed and that clinical staff and OR times are scheduled for the procedure. Reviews with patient the risks and benefits of surgery/procedure per Doctor’s orders, and will enlist the patient in the appropriate education classes prior to the surgery as directed by the Physician Serves as a primary point of contact for the patient, and will act as a liaison with the physician, patient and other departments both internal and external; Serves as a resource and support to the patients before, during, and after surgery. Ensures that all arrangements have been made for each surgical procedure including obtaining necessary special equipment requested by physician for specific procedures. Serves as a resource (pre, post and during surgery) and supports the patients by responding to patient inquiries, and complaints, if needed, provides service recovery and/or escalate issues to the supervisor when necessary. Provides direct concierge coordination between office and patient designee. Manages physician referral work queues by completing referrals. Handles physician correspondence, forms and request for authorizations, and the physician’s calendar and other transcription needs as required. Prepares charts and reviews/performs/updates demographics and insurance information. Works with the billing team to provide information for requested audits and ensures that the appropriate surgical reports and charges are sent to the billing department. Collaborates with workers comp adjusters and case managers on worker’ss comp request for authorizations and will follow up to ensure completion of authorization and documentation. Provides clinical or administrative support based on operational needs.
Candidates must possess a High School Diploma or GED. A minimum of six months of experience as a Surgery Scheduler, Patient Service Representative, or Medical Assistant in a clinical, ambulatory service center, or hospital setting is required for this non-exempt position.
Market context
Orthopedic surgery scheduler roles in California are commonly tied to busy ambulatory and hospital settings, where steady patient volume keeps scheduling work in demand. This role is competitive because it requires prior clinical scheduling or front-desk experience, plus a high school diploma or GED, and candidates should be comfortable coordinating procedures, authorizations, and patient communication. Review the AI-summarized requirements and benefits here to save time, then confirm your experience with surgery scheduling or medical office support before applying.
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